MINUTES
REGULAR MEETING
ENGLEWOOD WATER DISTRICT BOARD OF SUPERVISORS
JUNE 19, 2008 – 8:30 A.M.
Board of Supervisors:
Steve Samuels, Chair
Taylor Meals, Vice-Chair
Sydney Crampton
Phyllis Wright
Paul Manke (absent)
Staff:
Richard L. Rollo, Administrator
Robert H. Berntsson, District Attorney
Maureen Cronk, Administrative Assistant
1. The meeting began with the Pledge of Allegiance and a roll call to establish a quorum.
2. ANNOUNCEMENTS – Additions & Deletions-None
3. PUBLIC INPUT-None
4. ENGLEWOOD EAST PROPERTY & HOMEOWNERS ASSOCIATION – Michael Hadsell, President
Mr. Hadsell was under the impression that sewers would not be available in East Englewood until at least 2010, and not needed until there was a 50% build-out in this area. East Englewood is in the middle of a road and drainage improvement project, and installing sewers now would not be good timing. If Charlotte County does not buy the rights to the sewers and EWD moves ahead with the project, East Englewood would like to become part of the District and have representation.
Mr. Joseph Blais - 2 year resident of East Englewood thanked the Board for their cooperation and commented on how good our website is.
5. CONSENT SECTION –Chair Samuels asked for corrections or comments to the Consent Section. Ms. Crampton - page 2, 8a) Change Wright to Crampton.
Mr. Meals moved, “to accept the Minutes of the Regular Meeting as corrected, and the Attorney’s invoice as presented” Seconded by Ms. Crampton - Unanimous
a) Minutes of the Regular Meeting May 15, 2008 08-06-19 CS A
b) Attorney’s Invoice dated May 7, 2008 08-06-19 CS B
6. ACTION ITEM
a) Bank of America; amendment to Agreement (actual/360) – Ms. Zoeller reviewed the item (interest calculations), changing the wording from 30/360 to actual/360. This will benefit us with a savings of less monthly interest.
Mr. Meals moved “to authorize the Chair to sign and the Vice-Chair to attest the Amended Resolution between EWD and Bank of America, changing the day count to actual/360. Seconded by Ms. Crampton - Unanimous 08-06-19 A
b) Agreement for Delivery & Use of Reclaimed Water
1) West Villages Improvement District - Mr. Rollo introduced the item.
4th Quarter Properties has been taken over by WVID. The agreement between 4th Quarter Properties and EWD must be terminated and a new Agreement entered into with WVID.
J. P. Marchand, Kimley-Horn, district engineer with WVID reiterated Mr. Rollo’s comments.
Mr. Meals moved “to authorize the Chair to sign and the Secretary to the Board to attest Exhibit “C”, Termination of Agreement for the Delivery and use of Reclaimed Water between EWD and 4th Quarter Properties” Seconded by Ms. Wright. - Unanimous 08-06-19 B
Mr. Meals moved “to authorize the Chair to sign and the Secretary to the Board to attest the Agreement for the Delivery and use of Reclaimed Water between EWD and WVID” Seconded by Ms. Wright - Unanimous 08-06-19 C
2) Sitc, Inc. - Mr. Linden introduced the item. Sitc Inc. requested an irrigation meter, but there is a reclaimed watermain abutting the northern property line. They are now requesting a 9,000 gallon per day standard Reclaimed Water Agreement.
Mr. Meals moved “to authorize the Administrator to sign the Class B Commercial Agreement for the Delivery and Use of Residential Reclaimed Water for SITC, INC.” Seconded by Ms. Wright - Unanimous 08-06-19 D
c) V9A – Task Order; Giffels Webster Engineers, Inc. - Mr. Linden reviewed the item. A proposal has been requested from Giffels-Webster Engineering to design the vacuum system and water main upgrade design for the V9 A area (south of Manasota Beach Road). Funds will be transferred from the completed LS 210 project, and from Water CCC and Wastewater CCC at the start of FY09.
Mr. Meals moved, “to authorize the Administrator to sign the Task Order with Giffels-Webster Engineers for the V9A Vacuum System and Water main Upgrade Project in the amount of $69,970. Project costs to be taken from Water CCC and Wastewater CCC.” Seconded by Ms. Wright - Unanimous 08-06-19 E
7. DISCUSSION ITEM
a) 4-day Work Week - a lengthy discussion ensued. Customer Service will continue to be open 5 days a week with the same hours of operation. Customer Service Representatives will be working 4 10-hour days with 2 on Monday and 2 on Friday. Other departments will work 4 10-hour days, with Monday being their day off. This is an experiment to see if the District saves money on fuel; it will start July 14th and end August 31th. An update to the Board on how it is going will be given at the August 21st meeting.
8. ADMINISTRATOR’S REPORT – Richard L. Rollo, PE
a) OPERATIONS DIVISION MANAGER’S REPORT – Michael J. Ray
1) Wayne Kershanick, Distribution Foreman
i. Grove City main extensions are complete; 9 hydrants installed, 6 remain. Some valves need to be replaced. Line upgrades will be needed later.
ii Remote meters being installed; hydrant & valve maintenance on-going.
Mr. Ray continued,
2) WRF - Expansion is complete with a minor punch-list remaining.
3) Biorim control - Up and running; working well with no odor complaints from neighbors.
4) Operating Permit renewal application has been submitted.
5) RO Expansion - Raw water line bypass is complete.
6) Lime Plant - Maintenance continues.
Collections - Major projects are complete, still working on line alarms and telemetry
CCU - Possibility they may request more water to help with a pressure issue
b) TECHNICAL SUPPORT MANAGER’S REPORT – Jarl “Jay” D. Linden, PE
Mr. Linden reviewed his written report, with updates.
1) Utility Reporting Forms – first decrease in customers in 7 years, due to pulled meters
2) LBHS - Reclaimed paperwork complete; awaiting reimbursement from SWFWMD
c) FINANCE DIRECTOR’S REPORT – Sonia R. Zoeller
Ms. Zoeller reviewed the investment Report and Composition, as well as the Income Statement as of May 31, 2008.
1) New Accountant starts June 30th
2) Trim notices are due to both Counties July 15th. Staff is busy
3) We have moved our investment portfolio from Morgan Stanley to Payne Webber.
Mr. Rollo continued, reviewing and updating his written report.
9. ATTORNEY’S REPORT – Robert H. Berntsson
a) Dr. Tarn - 701 S Indiana Ave. is requesting EWD move a manhole on his property.
10. OLD BUSINESS - None
11. PUBLIC COMMENT - None
12. NEW BUSINESS - None
13. BOARD MEMBER COMMENTS
a) Mr. Samuels commented on how nice the 2007 Consumer Confidence Report looks.
14. ADJOURN @ 10:30 a.m.
_________________________
Taylor Meals, Vice-Chair
th/mac