April 2, 2009 Minutes - Englewood Water District

MINUTES
REGULAR MEETING
ENGLEWOOD WATER DISTRICT BOARD OF SUPERVISORS
APRIL 2, 2009 @ 8:30 a.m.

Board of Supervisors:
Steve Samuels, Chair Seat
Paul Manke, Vice-Chair
Taylor Meals
Sydney Crampton
Phyllis Wright

Staff:
Richard L. Rollo, Administrator
Robert H. Berntsson, District Attorney
Maureen Cronk, Administrative Assistant

1. The meeting began with the Pledge of Allegiance and a roll call to establish a quorum.

2. ANNOUNCEMENTS – None

3. SERVICE AWARDS – Chair Samuels presented a 20-year service award to Bob Werman, with thanks. He noted that Dan Cain and Steven Russell, both being acknowledged for 5-year awards were not in attendance due to their being on night shift.

4. PUBLIC INPUT – Ms. Mary Settle – 1144 South Mc Call Road (475-5310) Re: 530 West Green Street. She sold the property using owner financing. The Settle’s began foreclosure proceedings in September 2008. Because of the foreclosure, bills went unpaid for several months. There is now a balance of $254.78 due on the account. Ms. Settle feels that because of County delays in getting the property back and not realizing there was a problem with the account, would like some relief on the outstanding bill. Mr. Rollo suggested removing the late fees and setting up a payment schedule for the balance. After discussion, Susan Franklin, Customer Service Manager, will review the account and contact Ms. Settle.

5. CONSENT SECTION – Chair Samuels asked for comments and/or objections to the
consent section. Hearing none,

Mr. Manke moved, “to accept the Minutes of the Regular Meeting of March 19, 2009 as presented” Seconded by Ms. Crampton

Unanimous 09-04-02 CS A
a) Minutes of the Regular Meeting March 19, 2009

6. ACTION ITEM
a) 4-Day Workweek – Mr. Rollo introduced the item, reiterating the information given to the Board at the last meeting. After discussion, it was agreed that starting with the first pay period in May and ending with the first pay period in September, the office will be closed on Mondays. Office hours will be 7:00 am to 5:00 pm. Field personnel will continue the 4-day week year-around, adjusting their start/end time to accommodate standard time.

Mr. Manke moved, “to authorize the closing of the office on Mondays from the first pay period in May and ending the first pay period in September, expanding the office hours to 5:00 pm” Seconded by Ms. Wright

Unanimous 09-04-02A

7. DISCUSSION ITEM
a) Interlocal Agreement – Charlotte County Septic Tank Program – Mr. Rollo introduced the item. Charlotte County Department of Health is implementing a septic tank inspection program, they are seeking cooperation and support in adopting a resolution.
After review of the resolution, Rob Berntsson, District Attorney, noted a resolution would apply to only half the District. He suggested sending a letter of cooperation rather than entering into this type of resolution. The Board agreed.

b) Mid-year Budget Review – Ms. Zoeller reviewed the Income Statement and CIP expenditures as of March 25, 2009 highlighting the unexpected continued revenue from CCU and Peace River. Discussion continued, a motion was made to continue the meter replacement program adding $50,000 to the CIP budget. The I&I project to reline sewer lines in Boca Royale will be brought to the next board meeting with a quote.

Mr. Manke moved “to increase the CIP Budget by $50,000 to continue the meter replacement program, funds coming from water revenue” Seconded by Mr. Meals

Unanimous 09-04-02B

8. ADMINISTRATOR’S REPORT – Richard L. Rollo, PE (verbal)

Mr. Rollo deferred to Mr. Cronk, Administrative Assistant, for an update on the 50th Anniversary party. A date has been set for June 11, 2009 from 11:00 am to 1:00 pm.

a) OPERATIONS DIVISION MANAGER’S REPORT – Michael J. Ray
1) Karen Ernst, Lab Director – Testing requirements increase yearly, but the product we produce and our compliance is so good; some of the agencies have allowed us to decrease the number of tests we have to perform.

Mr. Ray continued,
2) Holiday Ventures – Still looking at inline grinder pump, installing new piping now.
3) RO Expansion – Progressing, 2-3 months from completion.
4) Charlotte County Utilities – still taking 1.5 MG per day. May replace the 3rd filter at the Lime Plant in late summer if demand stays high.
5) WRF –Tank rehabilitation is progressing. Odor control is doing its job.
6) Distribution Department – Working on extensions, putting in hydrants and changing out valves.

b) TECHNICAL SUPPORT MANAGER’S REPORT – Jarl “Jay” D. Linden, PE
Mr. Linden reviewed his written report with updates, mentioning two new items:
1) Charlotte County well head protection plan – We do not have any wells in Charlotte County at this time, but may in the future. Mr. Linden will be attending workshops in the next few months.
2) Sarasota County 1% sales tax – We were included in Phase II, receiving about $130,000 annually for septic tank abandonment in Sarasota County. The sales tax has been extended another 10 years. EWD had no projects listed at that time. A letter has been sent asking the County to include us.

c) FINANCE DIRECTOR’S REPORT – Sonia R. Zoeller
1) Audit Report – a draft of the audit report will be brought to the next board meeting.