August 20, 2009 Minutes

MINUTES
REGULAR MEETING
ENGLEWOOD WATER DISTRICT BOARD OF SUPERVISORS
AUGUST 20, 2009 @ 8:30 a.m.

Board of Supervisors:
Steve Samuels, Chair
Paul Manke, Vice-Chair
Taylor Meals
Sydney Crampton
Phyllis Wright

Staff:
Richard L. Rollo, Administrator
Robert H. Berntsson, District Attorney
Maureen Cronk, Administrative Assistant (Teresa Herzog)

1. The meeting began with the Pledge of Allegiance and a roll call to establish a quorum.

2. ANNOUNCEMENTS –Pioneer day parade under new business.

3. PUBLIC INPUT

a) Tim Effrem – 9419 Downing Street (769-6610) His home is on a 25 acre tract built in 1999. He was advised that because the property was over 5 acres, it would be exempt from mandatory water and sewer hook-up and associated fees. A well and septic system were installed. In September 2008 Mr.Effrem received a notice of availability. Referring to the Residential Acreage Exception in the Customer Rules & Regulations, he would like an exemption from the mandatory hook-up rule. Mr. Rollo addressed the issue noting the property should have been included in V-8 sewer area. At that time county records showed it was undeveloped, and we did not assess vacant lots. State statute says you must connect when sewer service is available and adjacent to your property, that statue also says the utility may waive the rule, with approval from the county health department. Because of the proximity to Lemon Bay, cannot recommend an exemption. The mandatory water policy was passed in 2006 and we have been enforcing it. Mr. Meals asked about price of the hook-up fees. Mr. Rollo suggested honoring the 1999 sewer hook-up fees of $3,900; water hook-up fees will reflect the current price. Mr. Samuels recommended deferring to legal council. Item will be on the next agenda for discussion.

4. CONSENT SECTION – Chair Samuels asked for comments or objections to the consent section. Hearing none,

Mr. Manke moved, “to accept the Minutes of the Regular Meeting of August 6, 2009 and the Attorney’s Invoice dated August 3, 2009 as presented” Seconded by Mr. Meals

a) Minutes of the Regular Meeting August 6, 2009 09-08-20 CS A
b) Attorney’s Invoice dated August 3, 2009 09-08-20 CS B

Unanimous

5. ACTION ITEM
a) Winchester Blvd. – Easements – Mr. Linden reviewed the item. When Winchester Blvd. is extended, there are mains that require relocation. A JPA will be entered into with Charlotte County, and the relocation work performed by their contractor. As part of the project, the County requires fill/slope easements and temporary right of entry at the WRF. In exchange for the easements and temporary right of entry, we will receive a new paved access road into the WRF. The easements and right of entry documents were reviewed and approved by EWD staff and District Counsel.

Mr. Manke moved, “to authorize the Chair to sign and the Secretary to the Board Attest the Fill/Slope Easements and the Temporary Right of Entry between Englewood Water District and Charlotte County as part of the Winchester Blvd. Road Extension Project” Seconded by Mr. Meals

Unanimous 09-08-20A

6. DISCUSSION ITEM

a) Operating Budget – Mr. Rollo advised that one change was made since last meeting; accommodating the Sarasota County sidewalk project in the ‘old Englewood’ area, this change requires $50,000 for design work and more after that for construction.

b) CIP Budget – Lengthy discussion ensued covering Sarasota County sidewalk project, staff size, pay additive and the need for discussion to move forward with the remaining V-area sewer projects.

7. ADMINISTRATOR’S REPORT – Richard L. Rollo, PE (verbal)

a) OPERATIONS DIVISION MANAGER’S REPORT – Michael J. Ray (absent)
Roger Quick, Chief Water Plant Operator
1) RO expansion project is complete and the certificate of occupancy has been received.
2) Production is working on maintenance.

b) TECHNICAL SUPPORT MANAGER’S REPORT – Jarl “Jay” D. Linden, PE – Mr. Linden reviewed his written report with updates.
1) SWFWMD Grant Application – has been approved
2) Water Use Permit – conference call with SWFWMD yesterday. They are requesting modeling for well field #5, a 30 day extension for the RAI was requested.
3) WRF Reclaimed Water Flows – had a meeting August 18 with reclaimed water customers covering the loss of flow from CCU and the need to recharge the ASR well for availability during the dry season. It was a cordial meeting. Telemetry cost estimate will be available for the next board meeting.

c) FINANCE DIRECTOR’S REPORT – Sonia R. Zoeller
1) Investment Report for period ending July 30, 2009 i) Audit RFP went out we’ve had 4 responses
ii) Investment broker is doing a better job getting higher interest rates in CDs than what can be found locally.
iii) A 30 day contract employee has been hired for the vacant IT position, advertising for a permanent employee at the end of the month.

8. ATTORNEY’S REPORT – Robert H. Berntsson
a) Have the Efferm matter on the next agenda for discussion.

9. OLD BUSINESS – none

10. PUBLIC COMMENT – none

11. NEW BUSINESS – Pioneer Day Parade, discussion ensued about the cost of participating and the desire to be there in recognition of our 50th Anniversary.

Ms. Crampton moved, “to participate in the September 7, 2009 Pioneer Day Parade”
Seconded by Ms. Wright

Passes 4/1 09-08-20B

12. BOARD MEMBER COMMENTS – None

13. ADJOURN @ 11:00 a.m.

___________________________
Paul F. Manke, Vice-Chair
/tlh