March 5, 2009 Minutes

MINUTES
REGULAR MEETING
ENGLEWOOD WATER DISTRICT BOARD OF SUPERVISORS
MARCH 5, 2009 @ 8:30 a.m.

Board of Supervisors:
Steve Samuels, Chair
Paul F. Manke Vice-Chair
Taylor Meals
Sydney Crampton
Phyllis Wright

Staff:
Richard L. Rollo, Administrator
Robert H. Berntsson, District Attorney
Maureen Cronk, Administrative Assistant

1. The meeting began with the Pledge of Allegiance and a roll call to establish a quorum.

2. ANNOUNCEMENTS – None

3. SERVICE AWARDS – Chair Samuels presented 5-year Service Awards with thanks.
a) Sharon Philibert – 5 years
b) Terri Sitarek – 5 years

4. PUBLIC INPUT – None

5. CONSENT SECTION – Chairman Samuels asked for comments, corrections and/or objections to the consent section. Hearing none, Mr. Manke moved, “to accept the Minutes of the Regular Meeting of February 5th, 2009 and the Attorney’s invoice dated February 6, 2009 as presented”. Seconded by Mr. Meals

Unanimous

a) Minutes of the Regular Meeting February 5, 2009 09-03-05 CS A
b) Attorney’s Invoice dated February 6, 2009 09-03-05 CS B

6. ACTION ITEM
a) Reclaimed Water billing schedule – Mr. Rollo Introduced the item. Currently, reclaimed water customers are billed quarterly. It would be beneficial to staff and more efficient to bill monthly.

Mr. Meals moved, “to authorize a change to monthly billing for all Reclaimed Water Customers, notifying them by mail”. Seconded by Mr. Manke

Unanimous 09-03-04A

b) WRF Expansion – Change Order #3; 2nd tank rehabilitation – Mr. Ray, Operations Manager introduced the item. Currently we have a contract with Siemens to refurbish the #1 clarifier at the WRF. We paid $250,000 for the work on tank #1.Tank #2 is a year older and needs to be refurbished as well. Since Siemens is on site, we are trying to negotiate a better price. $220,000 was the verbal price given. It is not in the budget, but we can get a better price doing it now rather than later. Siemens did not have a quote ready. It will be ready for the March 19th meeting.

c) Mc Call Plaza – Easement Deed –Ms. Cronk distributed a general utility easement agreement for the Board to review; the signed agreement has not come back from the developer. Mr. Linden, Technical Support Manager, introduced the item. The meters for this development are located at the building, we need an easement to read and work on the meters. It will be brought back for Board approval when it is signed by the developer.

7. DISCUSSION ITEM – None

8. ADMINISTRATOR’S REPORT – Richard L. Rollo, PE
a) OPERATIONS DIVISION MANAGER’S REPORT – Michael J. Ray
1) Ron Franklin, Collections Department Foreman
a) Holiday Ventures Lift Station – Investigating installation of a “muffin monster” (similar to a garbage disposal) to try to reduce the amount of solids passing through the lift station. Still in the testing phase.
b) Dataflow – Site visit to the 20 remaining lift stations. Work should begin in 6-8 weeks and telemetry will be complete.

Mr. Ray, Operation’s Division Manager, continued,
2) WRF
a) New odor control system is working great.
b) Park Forest reuse system was started 3/4/2009. Everything looks good. The agreement will be reviewed for the use of well water instead of reuse water for the fountain.
3) WTF – Expansion is proceeding. Building will be delivered soon, switch gear is in place.
4) Lime Plant – #1 clarifier is finished. 1.5 MG going to Charlotte County Utilities via the interconnection.

b) TECHNICAL SUPPORT MANAGER’S REPORT – Jarl “Jay” D. Linden, PE
Attended the DEP Economic stimulus fund meeting in Tallahassee on March 4th.It
does not look like EWD fits the criteria for eligibility at this time. We are shovel ready if
funding does become available.

Mr. Linden, Technical Support Manager, continued with a review of his written report with updates.

c) FINANCE DIRECTOR’S REPORT – Sonia R. Zoeller
1) Investment Report as of January 31, 2009. As CDs mature we are replacing them; they are coming in at a lower interest rate.
2) Signed the contract for ASP to get rid of the IBM computer.
3) Auditors have the rest of the information they needed on the assessment side. Hoping for the report in April.

In addition to his written report, Mr. Rollo informed the Board of a bill introduced by DEP that would have an impact on water and wastewater utilities. There are things that would be costly for some utilities. The utility council is trying to slow it down for a year so the financial impact can be resolved. Reuse would be affected if regulations are put in place on how often reuse water can be used. If regulated, it could cause reuse backups at the WRF. Also, CDs are being reviewed for limitations on how many CDs a utility can possess. This could affect EWD.

The Chamber is having another Englewood Academy. No tours, just a speech at Bay Harbor Ford.

9. ATTORNEY’S REPORT – Robert H. Berntsson – None

10. OLD BUSINESS – Chair Samuels referred to the Fire District Training Facility grand opening. It is a great partnership. We will be able to get CPR, confined spaces and first aid training for free.

11. PUBLIC COMMENT
a) Ron Messina, 6870 Manasota Key Rd. Mr. Messina questioned the Board on the possibility of sewers still being considered on Manasota Key? He spoke of the bad economy and the additional financial burden the residents on the Key face. Chair Samuels responded that it has been discussed, as well as areas outside the District. It is not on the agenda at this time. The Board will review it again at mid-year.

12. NEW BUSINESS – Mr. Samuels remained the Board that the Administrator’s review is due to Ms. Cronk by March 17th. A guideline is available.

13. BOARD MEMBER COMMENTS – Mr. Meals discussed an article by SWFWMD about conservation rates. Ms. Franklin, Customer Service Manager, replied that the current bill flyer advises the new restrictions will come out this month and customers should refer to the EWD or SWFWMD websites for updates.

14. ADJOURN @ 9:45 AM

_________________________________
Paul F. Manke, Vice-Chair
/th