April 15, 2010 Minutes - Englewood Water District

MINUTES
REGULAR MEETING
ENGLEWOOD WATER DISTRICT BOARD OF SUPERVISORS
APRIL 15, 2010 – 8:30 A.M.

Board of Supervisors:
Steve Samuels, Chair
Paul Manke, Vice-Chair
Sydney Crampton
Phyllis Wright
Taylor Meals

Staff:
Michael J. Ray – Administrator
Robert H. Berntsson – District Counsel
Maureen A. Cronk – Secretary to the Board

1. The meeting began with the Pledge of Allegiance and a roll call to establish a quorum.

2.    ANNOUNCEMENTS – None

3.    PUBLIC INPUT – Shirley Hopp – 863 E 6th Street (473-7859) Ms. Hopp explained she had a high bill and qualified for the water adjustment act. Ms. Hopp asked for an additional adjustment because she felt it was not enough. Mr. Ray reviewed the water adjustment policy; Ms. Hopp will be contacted after further review of the account.

4. CONSENT SECTION – Chair Samuels asked for comments and/or corrections to the Minutes. Hearing none, Mr. Manke moved “to accept the consent section as presented” Seconded by Mr. Meals

Unanimous

Minutes of the Regular Meeting April 1, 2010      10-04-15 CS A
Attorney’s Invoice dated April 1, 2010                10-04-15 CS B

5.    ACTION ITEM

6. MONITOR WELL AGREEMENT with Sarasota County – Mr. Linden introduced the item. 2-3 years ago we installed Well Field #5, as part of our Water Use Permit SWFWMD has required us to install 4 monitor wells. We own the property for 2 of the wells. We asked Sarasota County for an agreement to install 2 monitor wells on their property. They agreed to 1. The natural resource staff will be installing some monitoring wells themselves; and will share the data with us. After we approve the Agreement it will be sent back to Sarasota County.

Mr. Meals moved “to authorize the Chair to sign and the Secretary to Attest the Non-Exclusive License Agreement with Sarasota County for the installation of one permeable zone 1 (PZ-1) monitoring well (approximately 80-90 feet deep). Seconded by Ms. Wright

Unanimous 10-04-15 A

7. DISCUSSION ITEM – None

8.    ADMINISTRATOR’S REPORT – Michael J. Ray
       a.    WASTEWATER OPERATIONS – Phil Wagoner
              i.   Headworks project – is wrapped up at the WRF, we saved about $50,000.
             ii.   Reclaimed water from Charlotte County – Charlotte County had a problem getting rid of reclaimed water we took the reclaimed water as an emergency action to prevent Charlotte County from being fined. Most went to the spray fields.

       b.    JARL ‘JAY’ D. LINDEN, TECHNICAL/OPERATIONS SUPPORT MANAGER –
Mr. Linden reviewed his written report with updates.
             i.   ASR Supplemental Reclaimed Water Source – The final memorandum has been submitted to SWFWMD.
             ii. DIW #1 & #2 2009 Annual Operating Report – Has been reviewed and is ready to be submitted.
             iii. Water Main Extension – In-house project, plans and permit applications are complete and ready to be sent to DEP.
             iv. South Manasota Key Drainage Improvement (Phase 1) and (Phase 2) – Progressing, water main has been moved, starting the testing. Eagle’s nest is still there.
            v.    Sarasota County Englewood Sidewalk Project – Final plans are complete, project is anticipated to start in 2013. It has been included in the next CIP budget.
            vi.   Dearborn Street Drainage Project – DMK is working on this project, money will need to be included in the next CIP budget to move our utilities.
            vii. Sarasota County Water Interconnect – GWE is working with Sarasota County finalizing report and cost estimate.
            viii. Elevated Tank Painting Project – Bid documents are finished, the tank will be painted inside and out.

      c. SONIA ZOELLER, FINANCE DIRECTOR
           i.    Financial Reports – Investment Report was distributed and reviewed. We currently have $1.5 million in investment accounts; average rate of return is 3.1%, average duration of investments is 3.5 years. We have 93% of investments in CDs.
           ii    We are getting ready for the mid-year budget review on May 20th, looking ahead to 2011 budget. Still training the new staff. Coming along slowly.

Mr. Ray continued; went to Tallahassee with Roger Quick for the State water tasting competition, we did not win. The award went to Ava Maria.

9. ATTORNEY’S REPORT – Robert H. Berntsson – None

10. OLD BUSINESS – Shell Drive – Mr. Ray introduced the item. Letters have been sent to the 16 property owners on Shell Drive. So far we have heard from 4 people, 3 yes 1 no. We will wait for the rest of the letters to be returned to make a decision. A resident on Thomas Street is now inquiring about getting sewer service. Discussion continued; no letters will be sent to Thomas Street residents at this time.