For Board Meeting April 15, 2010

1. Reclaimed Water Aquifer Storage Recovery
ASRus is assisting EWD staff with preparation of the March 2010 monthly report to DEP’s Underground Injection Control Staff. Excess water has been stored in the well since December. A total of 770 MG was in storage as of March 28, 2010. The allowable storage volume in the well is 820 MG.

2. ASR Supplemental Reclaimed Water Source
The two primary sources that will be explored under this project will be lowering the intake piping in the existing wet weather pond at the WRF and constructing an additional recovery well to tap into stored water at the ASR site. ASRus submitted a draft memorandum addressing the activities required to develop the supplemental sources. Comments were received from EWD staff and incorporated into the final memorandum. This document was forwarded to SWFWMD for comment and to better define permitting requirements for the project. We are awaiting word from SWFWMD to determine if a meeting is warranted. Additional discussions with FDEP are planned and a meeting will be set up shortly to discuss this project.

3. Annual Wellfield Evaluation Report
ASRus submitted the draft report for EWD staff review on February 22, 2010. Comments were received February 24, 2010 and incorporated into the final document. ASRus submitted the final 2010 Annual Wellfield Evaluation Report to SWFWMD before the Water Use Permit deadline of April 1, 2010. Future annual reports will be based on the requirements of the new WUP. All work has been completed on this project.

4. Wellfield No. 5
The WF No.5 production wells are now permitted under the renewed WUP for withdrawals of up to 820,000 gallons per day (gpd) on an average annual daily basis and 1,000,000 gpd on a peak month basis. EWD and Sarasota County are working on a License Agreement for two additional monitor wells. Sarasota County has submitted a license agreement to EWD for installing a PZ1 monitoring well on N. Elm St. Sarasota County is installing their own monitoring well at the second location and does not want a well installed by an outside agency, but will share their monitoring results.

5. DIW #1 & #2 2009 Annual Operating Report
A Task Order has been assigned to PBS&J to provide the engineering services to prepare and submit the Annual Operating Report for the DIW #1 and #2 as stipulated in the DEP permit conditions to encompass all operational and monitoring data for the period extending from January thru December. The report is to be submitted no later than June 1st. This task was included in the FY 2010 Operating Budget. There was a Public Hearing held on March 31, 2010 for the DIW #1 DEP Operating Permit. After the Public Hearing, there will be corrections made to the Permit and a Notice of Intent to Issue will be made.

6. 2010 R/O WTP DIW#1 MIT
The MIT of the R/O WTP DIW #1 was initiated on April 5, 2010.

GPS information has been completed on the fire hydrants and water main valves as of March 23, 2010. A data base has been created for Charlotte County area to connect the water mains to the fire hydrants and vales. The entire distribution system in Charlotte County should be fully complete by the end of April.

*8. Force Main Modeling
We have begun the data collection phase of modeling our force main system, North of Dearborn Street, to assess the impacts of Villages of Manasota Beach and Gottfried Creek Overlay District. Carols and Jay will attend a MWH Soft Training Class in April on Force Main Modeling.

9. Water Main Extension
This will be a EWD in-house project. Staff is finalizing the plans and permit applications for 6 areas. This project will add 5 fire hydrants, close loops, remove old galvanized mains, and extend existing mains.

10. South Manasota Key Drainage Improvement (Phase 1) and (Phase 2)
The project is started February 8, 2010 and end July 9, 2010. There will be progress meetings every 2 weeks. A Bald Eagle has established a nest at the corner of Gulf Blvd and Little Court at 1205 Gulf Boulevard. This nest is currently active and requires protection as per Federal rules. The Engineers are working with the contractor and the wildlife agencies on a plan of how to re-arrange the project schedule. The Contractor is installing the water main on Gulf Boulevard. DMK and GWE are jointly inspecting the project. The first Pay Request was received from Charlotte County on March 18, 2010. The pay request was reviewed by our Inspector and EWD Staff. It was processed for payment. There was a Progress Meeting held at San Casa on April 6, 2010.

11. Sarasota County Englewood Sidewalk Project
Sarasota County anticipates this project to start in 2013. Jay met with the County Engineering consultant, DMK on March 25, 2010 to review the final plans. At this time, there are approximately 105 water conflicts and approximately 138 sewer conflicts over 10 miles of sidewalks. The final plans and spec were reviewed and approved by EWD staff. This project will be removed from the Status Report until the project begins.

12. Dearborn Street Drainage Project
EWD will be working with DMK on a redesign of the Dearborn Street Drainage Project. DMK will be removing various sidewalks in the vicinity of Dearborn from the Englewood project and designing them in the Dearborn project. It is possible that sidewalks will be relocated and/or removed. This could affect the previously designed relocation of EWD facilities in the Englewood Sidewalk project. A Public Meeting is scheduled for April 15, 2010.

*13. Philman Mining Permit AKA Winchester Lakes
EWD reviewed the Construction Plans prepared by DMK on February 3, 2010. Clarifications and/or corrections were requested by EWD staff and completed by DMK. The permits were executed on February 12, 2010 and sent to DMK for submittal to DEP. The DEP Wastewater Permit was received March 3, 2010. The Developer Agreement was sent March 9, 2010.

*14. Charlotte County Sidewalks
EWD staff reviewed the Manor Road Sidewalk Preliminary Construction Plans on February 9, 2010.

15. SR 776 & Oriole Blvd.
DOT has a project at SR 776 and Oriole Boulevard. EWD staff attended the DOT Project Coordination Meeting on November 4, 2009 at Fort Myers DOT Office. There will be no interference with EWD facilities in the area. A letter stating there would be no interference was e-mail to DOT. EWD staff will attended the on-site meeting on March 25, 2010. There is a Progress Meeting scheduled for April 15, 2010 at 10:00 a.m.

*16. SR 776 from San Casa to Sunnybrook Blvd. Landscape Project
DOT has a landscape project on SR 776 from San Casa to Sunnybrook. EWD staff reviewed the plans and there will be no interference with EWD facilities in the area. A letter was sent to DOT on February 17, 2010 stating there will be no interference with our facilities; however, the District’s Locator will be on site when the landscaping begins to assist the contractor with any questions concerning our utilities.

*17. Sarasota County Water Interconnect
EWD and County staffs met January 14, 2010 to discuss this project and an Interlocal Agreement. A Draft Interlocal Agreement was sent to EWD staff from Sarasota County February 23, 2010 for review. After staff review a few suggested changes were submitted to Sarasota County. Sarasota County will meet with Giffels-Webster Engineers to secure a more defined cost of the project.

18. SWFWMD Workshop
Jay and Maureen attended a SWFWMD workshop on February 26, 2010. The workshop covered the 2009 Annual Consumption Report. The report was submitted April 1, 2010.

EWD staff reviewed the draft Facilities Management Plan for the PRMRWSA Conjunctive Water Use Permit.

20. Water Conservation Work Group
Jay will attend the Authority-Alliance Water Conservation Work Group for Water Conservation Priorities on April 14, 2010 from 2:00 p.m. to 5:00 p.m. at the Sarasota SWFWMD Office. A verbal update will be given at the April 15, 2010 Board Meeting.

21. Elevated Tank Painting Project
EWD staff is preparing the Bid Documents and specifications for this project. The Bid Documents have been reviewed and approved. EWD staff will be advertising the Invitation to Bid after confirming the Mandatory Pre-Bid Meeting date.