August 19, 2010 Minutes

MINUTES
REGULAR MEETING
ENGLEWOOD WATER DISTRICT BOARD OF SUPERVISORS
AUGUST 19, 2010 – 8:30 A.M.

Board of Supervisors:
Steve Samuels, Chair
Paul Manke, Vice-Chair
Sydney Crampton (absent)
Phyllis Wright
Taylor Meals

Staff:
Michael J. Ray – Administrator
Robert Berntsson – District Counsel
Maureen A. Cronk – Secretary to the Board

1.     The meeting began with the Pledge of Allegiance and a roll call to establish a quorum.

2.     ANNOUNCEMENTS
        Typo on item 11 – was handled previously.         
                                                                               
3.     PUBLIC INPUT – None

4.     CONSENT SECTION – Chair Samuels asked for comments, corrections or objections to the consent section.  Hearing none, Mr. Manke moved, “to accept the Minutes of the Regular Meeting of August 5, 2010, and the Attorney’s invoice in the amount of $615.00 dated August 3, 2010 as presented” Seconded by Mr. Meals

Unanimous

        a)     Minutes of the Regular Meeting August 5, 2010                      10-08-19 CSA
        b)     Attorney’s invoice dated August 3, 2010                                10-08-19 CSB
               
5.     ACTION ITEM – None

(Change in Order)
Mr. Ray addressed the Thomas Street question from the last meeting.  Based on previous Board action that we not piece-meal the sewer project and the distance required to extend service to Thomas Street, staff does not recommend installation at this time.  A date certain should be determined whereby residents can be notified, and make plans. 

Chair Samuels agreed, stressing that an agreement on the V9A project and its timing needs to be determined for the residents as well as ourselves.

6.     DISCUSSION ITEM
        a)     FY 11 Budget – Mr. Ray stated if there no were questions or concerns remaining that staff has not addressed he would submit the budget as is. 

Chair Samuels paraphrased the pre-board meeting when benefits were discussed.  Staff has done a great job keeping numbers down; and when the pay additive came up, there is no increase requested at this point.  Mr. Ray is negotiating with the insurance company, hopefully getting the increase down to 5% (from the original 13% quoted).  Industry standard is 18%.

Lengthy discussion of the pay additive and the fact that Mr. Ray is moving in the right direction in his cost-cutting efforts took place.  It was determined that staff will research the salary and benefit packages of surrounding utilities and bring a comprehensive report at mid-year. 

7.     ADMINISTRATOR’S REPORT – Michael J. Ray
        a)     WASTEWATER OPERATIONS – Phil Wagoner
                1)     Headworks – Prices on new filter screens and vessel received.  Originally $110,000 plus installation.  Negotiated for refurbished screens and vessel at $75,000, including installation. 
                2)     Still waiting on DEP response to our Minor Modification application.

        b)     JARL ‘JAY’ D. LINDEN, TECHNICAL/OPERATIONS SUPPORT MANAGER – Mr. Linden reviewed his written report with updates.
                1)      Change in irrigation schedule working well.  Observed sprinklers were still on in the rain.  Both counties require new construction to install a rain sensor and a soil moisture tester if you have irrigation; both control the system.  We’ve written to our customers asking them to install moisture/rain fall monitors over the next year.  Most of them have old timers that control the systems.
                2)      South Manasota Key Drainage; we’re 95% done.
                3)      Dearborn Street – DMK to submit plans to us this month.
                4)      Charlotte County public works has contacted us about a JPA for Winchester. 
                5)      Sarasota County Interconnect.  GWE submitted 60% plans for review.  Hope to have 100% plans in the month.
                6)      Lemon Bay Sediment Management Project – ditch at Buchan Field near Alameda Isles that runs to the Creek.  We have a couple of force mains in the area; not big.
                7)      Sarasota County is redoing the public beach at the north end and has submitted new plans for review.
                8)      Met with Thomas Ranch representatives.  Things slow; they still have plans ready if things pick up.  5 sections within EWD are called Gottfried Creek overlay is being returned to cattle pasture for the foreseeable future.

        c)     SONIA ZOELLER, FINANCE DIRECTOR
                1)      Investment Report – reviewed – $12.5M in the account.  $1M debt service payment is due October 1st.  We’re on target averaging between 2.7% & 3%, but it’s going down as we replace 4% 5-year CDs with 1-year at 1.5%. 
                2)      Continuing with staff training
               
8.     ATTORNEY’S REPORT – Robert H. Berntsson – None

9.     OLD BUSINESS

       a)     Mr. Meals asked if there was more information on SB 550 discussed at the last meeting. Mr. Linden advised that several counties and the Dept. of Health are introducing a bill to undo many of the things included in the original bill as an undue burden. 

10.    PUBLIC COMMENT – None

11.    NEW BUSINESS

12.    BOARD MEMBER COMMENTS – None

13.    ADJOURN @ 9:19 a.m.

 

___________________________
Paul Manke, Vice-Chair

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