Minutes of the Regular Meeting July 15, 2010

MINUTES
REGULAR MEETING
ENGLEWOOD WATER DISTRICT BOARD OF SUPERVISORS
JULY 15, 2010 – 8:30 A.M.

Board of Supervisors:
Steve Samuels, Chair
Paul Manke, Vice-Chair
Sydney Crampton
Phyllis Wright
Taylor Meals

Staff:
Michael J. Ray – Administrator
Robert Berntsson – District Counsel
Maureen A. Cronk – Secretary to the Board

1.     The meeting began with the Pledge of Allegiance and a roll call to establish a quorum.

2.     ANNOUNCEMENTS – None         
                                                                               
3.     PUBLIC INPUT – None

4.     CONSENT SECTION – Chair Samuels asked for comments and/or corrections to the consent section. Hearing none, Mr. Meals moved, “to accept the Minutes of the Regular Meeting of June 17, 2010 and the Attorney’s invoice dated July 7, 2010 as presented” Seconded by Mr. Manke

Unanimous                                                                                                        

       a.     Minutes of the Regular Meeting June 17, 2010          10-07-15 CS A
       b.     Attorney’s invoice dated July  7, 2010                      10-07-15 CS B
               
5.    ACTION ITEM
       a.     Dearborn Street LID Project – Mr. Ray introduced the item. Mr. Linden has been reporting on this project for several months.  Water and sewer lines must be moved to meet the County time-table and budget.  A proposal has been received from DMK (also working for Sarasota County engineer) for $77,000 for drawings and relocation of conflicts.  EWD uses the County ROW and therefore is obligated to move at our expense.  There has been discussion of grant money and they may be able to include our costs in their application. We need to increase the budget to accommodate this work. Mr. Meals inquired about a statement Mr. Linden made about this being just a minor adjustment to the plans. Mr. Ray responded that after looking at the plans and seeing the conflicts, there’s more impact on us than realized. Mr. Ray pointed out they may not get to the relocation of our lines until 2012 but we need to be ready.

Ms. Crampton moved, “To authorize adding $50,000.00 for CIP #620037-431-102 and $50,000.00 for CIP #625056-441-103 for the relocation of water and sewer mains as part of the Dearborn Street LID Project.  Project costs to be taken from Water and Wastewater Revenue and to authorize the Administrator to sign the DMK-10-002 Task Order for engineering services for the Dearborn Street LID Project Drainage Phase 2 Water and Wastewater. Relocation to be a Joint Project Agreement project with Sarasota County” Seconded by Ms. Wright

Unanimous                                                              10-07-15 A

6.     DISCUSSION ITEM
        a.     FY 2010-2011 BUDGET – a page by page review of the draft FY10-11 budget was conducted by Ms. Zoeller and Mr. Ray.  Today is a time to review the proposed budget; further discussions will be held at future Board Meetings.

7.     ADMINISTRATOR’S REPORT – Michael J. Ray
        a.     CUSTOMER SERVICE MANAGER –  Susan Franklin
SunGard on-line processing – working out well; minor glitches. First upgrade to be done end-of-month. We hired Security Matrix to confirm we are compliant with on-line security; we passed. This is a once a year process. 
We’re getting more people using on-line procedures. 814 e-notifications and growing every month.  More bank drafting; 3000 accounts on-line. We receive 600-700 credit card payments monthly. We just started auto-pay from credit cards. 
Sandalhaven – waiting on $78,000 lump sum payment.  

        b.     WASTEWATER OPERATIONS – Phil Wagoner
Filters from City of North Port – paid hauling only, collections crew helped. They’re the same type filters we already have; will be used in the next expansion. The City of North Port paid $735,000 for them in 2002.

        c.     SONIA ZOELLER, FINANCE DIRECTOR – None

        d.    JARL ‘JAY’ D. LINDEN, TECHNICAL/OPERATIONS SUPPORT MANAGER (absent)

Mr. Ray continued
        e.    I attended the Water Conservation Summit with Mr. Samuels and Ms. Crampton. Very informative; all about conservation. Mr. Samuels passed out paperwork collected at the meeting.

8.     ATTORNEY’S REPORT – Robert H. Berntsson – None

9.     OLD BUSINESS – None

10.    PUBLIC COMMENT – None

11.    NEW BUSINESS
         a.      REQUEST TO USE DISTRICT PROPERTY – Mr. Ray outlined the request.  An employee making a movie has inquired about shooting some scenes on EWD property in his off-time. He can provide insurance, etc.

         Mr. Berntsson reiterated the individual would need to have insurance, indemnification etc. Because he’s an employee doesn’t mean he gets extra privileges, if you open it up to him, you open it up to all. The Board is free to allow it but needs to be careful because you can’t say no arbitrarily if there is another request in the future. Discussion ensued; the consensus is not to open the property to outside venues.

12.    BOARD MEMBER COMMENTS
        a.     Mr. Manke –  pleased with the draft budget
        b.     Mr. Meals –  nice job putting it together
        c.     Ms. Crampton – went to opening of new Florida House. Focus is on green technology, rain barrels, irrigation, and recycled materials. 

ADJOURN @ 10:00

 

_______________________
Paul F. Manke Vice-Chair

/tlh