For Board Meeting December 2, 2010

1.  Reclaimed Water Aquifer Storage Recovery 
ASRus is assisting EWD staff with preparation of the October 2010 monthly report to DEP’s Underground Injection Control Staff.  The allowable storage volume in the well is 820 MG, approximately 771 MG in storage as of October 24, 2010.  EWD has revised the residential reuse irrigation schedule to Tuesday, Wednesday, and Thursday.  Storage in the Reclaimed ASR Well commenced August 25, 2010 and was shut off on October 7, 2010.  Sixteen million gallons have been stored to date.

2.  ASR Supplemental Reclaimed Water Source   
FDEP issued the permit modification to allow lowering of the onsite storage pond for additional supplemental supply which was received by EWD on August 19, 2010. ASRus continues to work with EWD staff to collect background data to allow pumping of the storage pond once hydrologic conditions are favorable.  ASRus and EWD staff met August 27, 2010 to plan the next phase.  A staff gauge has been located in the pond to allow readings at lower pond levels, and a new pump will be installed to allow pumping the pond from a lower elevation.  The 6 monitor wells are installed.  ASRus is reviewing the background water level data to ensure all instrumentation is functioning properly. DMK has surveyed the pond and monitor wells to establish base elevations. A survey of the reuse storage pond has been completed and the staff gauge has been installed.  EWD has ordered the material for the pump modification and will install when received.  Testing will begin soon following installation of the new pump.

*3.   2009 Annual Wellfield Management Report  
The 2009 Annual Wellfield Management Report was submitted March 30, 2010.  On June 25, 2010, EWD received 13 comments on the report from SWFWMD.  PBS&J submitted a draft response letter to EWD for review and comment on August 20, 2010. EWD approved the responses and a final response letter was submitted to the SWFWMD on August 25, 2010.   Still waiting for comments from DEP and/or SWFWMD.

4.   2010 Annual Wellfield Report  
PBS&J has been assigned a Task Order to the Engineering Agreement to prepare the 2010 Annual Wellfield Report as required under Condition 14 of the Water Use Permit (WUP).  PBS&J initiated report preparation during the week of November 7, 2010.

5.  Wellfield Management Plan Update Field Logs & Work Sheets      
PBS&J has been assigned a Task Order to the Engineering Agreement to update the Wellfield Management Plan and water level monitoring field logs to reflect the revisions in the well identification numbers, the actual wells being monitored, change elevations, and revise the Wellfield No. 5 well location map utilizing the survey results.  PBS&J initiated the updates during the week of November 7, 2010.

6.  Annual Hydrobiological Monitoring Report        
PBS&J has been assigned a Task Order to the Engineering Agreement to prepare the 2010 Annual Hydrobiological Monitoring Report as required under Condition 21 of the Water Use Permit (WUP).  PBS&J initiated report preparation during the week of November 7, 2010.
*7.  Wellfield No. 3 Staff Gauges Extension         
PBS&J has been assigned a Task Order to the Engineering Agreement to extend the staff gauges in the four wetlands where the staff gauges were installed.  An additional 1-foot staff gauge section will be added to the existing anchor posts at the four wetlands to be completed to allow uninterrupted measurement of water levels.

*8.  GIS/GPS
The mapping web site was down on September 27, and 28, 2010 to program the data information from the NaviLine customer base system.  Training Sessions were held in the morning and afternoon of October 5, 2010 for EWD staff on how to use the map and access the NaviLine customer base information.  EWD staff is working on the program to assure that the information from NaviLine customer base information is established and working as required.

9.  Water Main Extension
This will be a EWD in-house project.  The areas involved are Loralin Drive, Punta Nova Terrace and Cardinal Lane in Charlotte County and.  The work has been completed on all the watermains in Charlotte County (Loralin, Punta Nova Terrace & Cardinal).  The work has been completed on Olive Avenue and Cedar Avenue in Sarasota County.  The mains have been installed, pressure tested and bacteriological tested.  The record drawings have been completed and were sent to DEP for clearance on October 15, 2010.  DEP clearance for Olive was received October 27, 2010 all the service lines have been connected to the new main.  Bay Park Drive pipe installation was started November 16, 2010.   

10.   EWD Lab
The annual Department of Health certification and inspection started on October 18, 2010.  The inspection focus is on the paperwork, they look at the chain of custody.  The inspection has been completed.  This item will be removed from the report.

*11.  Heritage Creek Development
This Development was purchased by a new Developer, D∙R∙ HORTON, Inc. who paid the Capital Capacity Charges in the amount of $77,537.25 for Phase 2 consisting of 15 lots.  The Developer will pay the Capital Capacity Charges for Phase 3 under a separate Agreement for the final 15 lots.  The Developer has contacted EWD staff asking if they can install a privacy wall at the end of the 10 foot EWD Easement along S. R. 776.   EWD staff responded stating that they must have their surveyor mark the easement area and the privacy wall must be out of the District’s easement area.              

*12.  South Manasota Key Drainage Improvement (Phase 1) and (Phase 2)
Construction was completed on July 28, 2010.  Record drawings and a FDEP water main extension permit modification will be submitted on August 26, 2010.  When the permit modification is approved, a request for final clearance will be submitted to complete this project. The DEP Clearance was received September 27, 2010.  This project is completed and will be closed upon receipt of the County’s final invoice.  The revised completion date is January 16, 2011.

13.  Sarasota County Sidewalk Project
Sarasota is anticipating construction of approximately 1 mile of this 10 mile project early in 2011.  EWD will review the final plans prepared by DMK.  At this time it appears that EWD will be able to do the utility relocates as an in-house project. Final plans will be submitted to EWD by November 17, 2010 and the project will be advertised for construction on December 1, 2010.  The sidewalks to be done are on West Wentworth, Artist, and Old Englewood Road.

14.  Dearborn Street Drainage Project
This project will have Joint Project Agreement with Sarasota County. DMK started on the design of relocating EWD facilities on July 29, 2010.  DMK has completed the utility relocation plans and there was a review meeting with DMK and EWD staff on Tuesday, October 19, 2010.  The review comments from EWD were received and the necessary revisions will be completed by November 19, 2010 at which time the permits will be forwarded to EWD for signature.  DMK will make a presentation of the completed Low Impact Stormwater Project to the Sarasota County Board on November 30, 2010.  Construction is expected to start by May 2011 and may take place in up to five phases.

15.  Winchester South Project
EWD staff was contacted by Joanne Vernon, P.E. CC Stormwater Manager letting us know that Charlotte County is planning to go to construction next summer with this project.  EWD staff will work with the County on the Joint Project Agreement for this project.  GWE is the Engineer for the District.  This project is part of the FY10 CIP Budget.  On Tuesday, August 24, 2010, the Charlotte County Commissioners unanimously voted to add Winchester Boulevard extension to the FY 2010 budget.  Construction will commence the summer of 2011 or 2012 depending on the Florida Department of Transportation Grant.  A Change Order was granted to the Engineers on November 9, 2010 to update the plans.

16.   Sarasota County Water Interconnect
EWD staff received the 90% construction plans for review on September 7, 2010.
GWE submitted a permit application to FDOT.  FDOT is reviewing the application and will be scheduling a meeting in the field with GWE to review the above ground meter pad placement.  GWE is also working with Sarasota county utilities on the meter details.  A meeting was held with FDOT with regard to the directional drill and location of the meter assembly, which is quite large.   FDOT did not object to the pipe work and directional drill, but did object to the large meter pad being within the limits of their pond, due to access and maintenance reasons.  GWE is now working with Sarasota County to find another location for the meter placement.  GWE has been working with Sarasota County to relocate the meter assembly, due to concerns with the placement near the FDOT pond.  The meter pad is now proposed to be located on the east side of 776, and GWE is revising the plans accordingly.

*17.    Charlotte County Sidewalk Project
Sales Tax Year 2 – the area for the project is not within the EWD service area.  The sidewalks are one near L.A. Ainger, Gulfstream Boulevard and one on Cape Haze Drive near Publix.

18.  SR 776 from San Casa to Sunnybrook Blvd. Landscape Project
DOT has a landscape project on SR 776 from San Casa to Sunnybrook.  Construction commenced October 4, 2010.
There will be a final walk thru on Thursday, October 28, 2010 from 10:00 AM to 12:00 PM.

19.  SR 776 San Casa – Florida Department of Transportation (FDOT) Project
FDOT will be modifying the turning radius at SR 776 and San Casa.  EWD will attend a predesign meeting on December 16, 2010 in Punta Gorda.

20   Sarasota County Lemon Bay Watershed Sediment Management Project
EWD personnel will directional bore the 4″ force main under the existing ditch and connect directly to the 6″ force main which will clear the entire area for the sediment pond.  EWD has relocated the force main out of the way for this project.  The old force main has been shut down. 

21. Vacuum Sewer Telemetry Project 
The system has been installed.  Initial testing will proceed in August 2010.  Final testing will be completed the second week in October.  This project is complete and will be remove from the report.

*22.  Air Vac Valve Pit
Air Vac and their Contractor were in Englewood on October 12, 2010 and October 13, 2010 for a trial procedure to fix the valve pit bottom failure issue. They did the trial procedure to fix the valve pit bottom failure issue, it does not look good.

23.  Sarasota County Pollutant Loading Study
Sarasota County’s Engineer Jones Edmonds contacted EWD staff requesting information the location of septic tanks in the District’s boundaries for the study on maximum contaminates in the creeks. EWD staff provided Jones Edmonds with a District map showing the areas that have sewer and a list of all the sewer customers within the District with addresses and Parcel ID numbers.   The Engineer contacted EWD staff and requested the date of service for the sewer customer list previously sent.  The information was mailed on November 4, 2010.

24. SWFWMD-University of Florida & Tampa Bay Water Study
SWFWMD contacted EWD staff requesting information on what % of our water goes to irrigation and for how much water we sold for the last 10 years. EWD has compiled this list for SWFWMD.  This study will involve placement of new meters to do a minute by minute reading of water use.