February 4, 2010 Minutes

MINUTES
REGULAR MEETING
ENGLEWOOD WATER DISTRICT BOARD OF SUPERVISORS
FEBRUARY 4, 2010 – 8:30 A.M.

Board of Supervisors:
Steve Samuels, Chair
Paul Manke, Vice-Chair
Sydney Crampton
Phyllis Wright
Taylor Meals

Staff:
Michael J. Ray – Deputy Administrator
Robert H. Berntsson – District Counsel
Maureen A. Cronk – Secretary to the Board

1.   The meeting began with the Pledge of Allegiance and a roll call to establish a quorum.

2.   ANNOUNCEMENTS – Additions & Deletions
      a.   Special Meeting – February 18, 2010 @ 8:30 a.m. – West Coast Church – Chair Samuels announced the special meeting to those in the audience.

3.   PRESENTATIONS:
      a.   Service Award – Greg Hammers, WTP Operator – 20 years – Chair Samuels presented a 20 year service award with thanks and congratulations.

4.   PUBLIC INPUT – moved to the end of the meeting.

5.   CONSENT SECTION – Chair Samuels asked for comments and/or corrections to the consent section.  Hearing none, Mr. Manke moved, “to accept the consent section as presented” Seconded by Mr. Meals

Unanimous

      a.   Minutes of the Regular and Annual Meeting January 7, 2010       10-02-04 CS A
      b.   Minutes of the Public Hearing January 22, 2010                         10-02-04 CS B
      c.   Attorney’s Invoice dated January  11, 2010                                10-02-04 CS C

6.   ACTION ITEM
      a.   ADMINISTRATOR CONTRACT – Chair Samuels introduced the item.  Contract clauses have been negotiated. Past contracts were reviewed by Chair Samuels and Attorney Berntsson. It was determined that an entrance review would not be necessary given Mr. Ray’s employment history with the District. In discussion Attorney Berntsson clarified that a salary adjustment and/or a contract change can be made at any time at the Board’s discretion.

Mr. Manke moved, “ To authorize the Chair to sign the Employment Agreement dated February 4, 2010 with Michael J. Ray, Deputy Administrator, effective March 7, 2010” Seconded by Mr. Meals.

      Unanimous                                                                                   10-02-04A

     b.   VALVE PIT TELEMETRY – Mr. Ray introduced the item. IP Sensing Inc. claims they have equipment that will sense the failing of a valve pit. The same equipment can read water meters (with some modification) making it possible to control them from the Business Office. The requested $40,500 is to conduct a Pilot Program of 40 vacuum sewer valve pits. If this equipment works, it could reduce call-out hours and protect customers from back-ups, saving the District considerable money. After 6 months, if successful, we may put the program into the next budget.

Ms. Crampton moved, “to accept the proposal of IP Sensing, Inc. dated January 12, 2010 in the amount of $30,500 to conduct a Pilot Program of 40 Vacuum sewer valve pit sensor device installations. Funds to come from Wastewater Revenue and to authorize an expenditure of approximately $10,000 to procure water meters to be installed within the Pilot Program area. Funds to come from Water Revenue” Seconded by Ms. Wright.

     Unanimous                                                                                   10-02-04B

7.   DISCUSSION ITEM –  None

8.   ADMINISTRATOR’S REPORT – Richard L. Rollo PE
      a.    MICHAEL J. RAY, DEPUTY ADMINISTRATOR
             Roger Quick, Interim acting Chief Water Plant Operator   
                1)     Working with all departments to take over day to day operations.
                2)     WTP- new membranes have been installed and data is being collected.
                3)     5 year inspection on the elevated water tank, mandated by DEP is upcoming. It will                                        be videoed and cleaned. The inspection could trigger a new task order if repairs or                                        painting is necessary.
                4)     Working with Post Buckley on the new WUP. Field work being done and waiting on                                        reports.    
Mr. Ray concluded he has been working on learning his new position. No problems at this point.             

     b.   TECHNICAL SUPPORT MANAGER’S REPORT- Jarl”Jay” D. Linden, PE– Mr. Linden reviewed his written report with updates.
           1)     ASR Supplemental Reclaimed Water Source – a kickoff meeting was held January29  with Mark McNeal from ASRUS, Inc.
           2)     South Manasota Key Drainage Improvement- an Eagle’s nest has stalled Phase I of the project, Phase II is mostly outside the nesting area and notice to proceed will be given to the contractor for this area.
           3)    Sarasota County Englewood Sidewalk Project- reviewed the 90% plans with DMK. Drainage improvements were needed that changed the scope, more pipes caused conflict with our lines. This project is funded by the 1 cent sales tax. Out to bid in 2013 it is in the 5 year CIP.
           4)     Philman Mining Permit AKA Winchester Lakes- a proposed 158 lot subdivision, the 60% plans have been reviewed with a lot of comments from DMK.
           5)     Boca Royale I&I Project- long laterals were affected as a result of this project. We are only responsible to the property line. conveyance documents were reviewed we and came up with a map of what is EWD responsibility and what is the condo association’s responsibility.
           6)     Sarasota County Water Interconnect- they are drafting an Interlocal Agreement, it has been sent to legal. The exact location has not been determined yet; this project is in the planning stages.
           7)     Peace River Water Authority-met with staff on January 19, they are working on a facilities management plan. We are way down on the list before they would tap the interconnect again. The decision to open the interconnect is now up to Peace River Authority. They are trying to standardize the rates.

     c.    FINANCE DIRECTOR’S REPORT- Sonia Zoeller
            1)    Happy to report the audit is completed. Marty Redovan is working on the final report; it should be ready for the April board meeting.
            2)    Training is ongoing; Wendy and I are attending a conference on FRS.     

Mr. Rollo noted the passing of Customer Service Department Ruthanne Gray’s husband and attended the service.

9.       ATTORNEY’S REPORT – Robert H. Berntsson -None

10.    OLD BUSINESS-None

11.    PUBLIC COMMENT – All public comment pertained to the proposed V9 sewer area.

        a.     Ron Messina- 6870 Manasota Key Road (475-0317) it seems the Board is not listening to the people that elected them. 98%-99% of people are against the V9 sewer project. The people in V9 are mostly retired. They are not polluting. Put it off, it’s not needed right now. Big money for you, the water bill will double.

        b.     Kathryn Messina- 6870 Manasota Key Road (475-0317) it’s upsetting that you could devastate these people. There is no pollution. This is to make money; they shouldn’t have to pay for something they don’t need. 

        c.     Richard Eaton- 1660Thomas Street (460-0996) bids are coming in lower on similar   projects, more and more bidders are coming in, it’s way too much money for this project.

        d.     Martha Eaton- 1660 Thomas Street (460-0996) in October  the V9A area was permitted and ready to go, why are you tying the sections together? The project stopped because of lack of capacity and other reasons. Minimal fee in comparison to today. Why aren’t you doing separate bids? Costs are being projected for both areas. Septic systems were installed properly; most houses were built in the 80’s and installed in accordance with the county. The Board may want to include evening meetings so everyone can attend.

        e.     James Allbrook- 1661 Maria Street (475-1716) how well did you do your homework? Costs are down; hire companies who pursue Government grants.

After public comment, Chair Samuels encouraged people who still have questions to contact the Office for answers. Mr. Manke added that the Board members per the law can only talk in public.

 Discussion continued covering the bidding process, assessment adjustments and liens.

12.     NEW BUSINESS- none

13.     BOARD MEMBER COMMENTS- Ms. Crampton explained how the Board Members are elected and added that evening meetings have not been held for approximately 3 years.
 
14.     ADJOURN 9:54

 

________________________
Paul F. Manke, Vice-Chair
tlh