May 20, 2010 Minutes

MINUTES
REGULAR MEETING
ENGLEWOOD WATER DISTRICT BOARD OF SUPERVISORS
MAY 20, 2010 – 8:30 A.M.

Board of Supervisors:
Steve Samuels, Chair
Paul Manke, Vice-Chair
Sydney Crampton
Phyllis Wright
Taylor Meals

Staff:
Michael J. Ray – Administrator
Robert H. Berntsson – District Counsel
Maureen Cronk – Secretary to the Board

1.   The meeting began with the Pledge of Allegiance and a roll call to establish a quorum.

2.   ANNOUNCEMENTS – Change in meeting agenda, move Old Business10a to the Public Input Section.
    
3.   PUBLIC INPUT

      a)   Liana Ardai – 1690 Thomas Street (473-2182) Ms. Ardai explained that her septic system is failing. Thomas Street was scheduled 4 years ago to be sewered and was passed over. Ms. Ardai would like to know when the sewers are going to be installed on her Street.

      b)   Joyce Mulligan- 1694 Thomas Street (473-1156) Ms. Mulligan explained that when the sewer lines came up Heasley Street, property owners on Maria Street asked for and received sewers. Now, if Shell Drive is going to be sewered, then Thomas Street would like to be included in that project.

      c)   Donald Campbell – 1719 Shell Drive (475-7403) Mr. Campbell  asked for the results of the Shell Drive survey and an answer on the possible sewer project.

Mr. Ray gave a summary of the V7 change order that led to Maria Street receiving sewer service. Since the V9 A & B project was voted down at the public hearing, a decision from the Board is necessary to either do an in-house sewer expansion to Shell Drive or postpone a decision and reconsider doing the V9 area at a later date, including it in the 2011 budget.

Lengthy discussion ensued which included cost concerns, the use of staff for a project this size and the difficulty of doing the project one street at a time.  Attorney Berntsson reminded the Board that a decision can be made at their discretion.

Mr. Manke moved, “to consider putting in Shell Drive sewers” motion failed for lack of a second.

The V9 area will be revisited in August for the budget build of 2011.

4.   CONSENT SECTION – Chair Samuels asked for comments and/or objections to the consent section.  Hearing none, Mr. Manke moved, “to accept the Minutes of the Regular Meeting of May 6, 2010, and the Attorney’s invoice dated May 5, 2010 as presented” Seconded by Mr. Meals

      a)      Minutes of the Regular Meeting May 6, 2010      10-05-20 CS A
      b)      Attorney’s Invoice dated May 5, 2010                 10-05-20 CS B
Unanimous  
      
5.   ACTION ITEM
      a)      Elevated Tank Painting – Mr. Ray introduced the item. The company with the low bid has painted the tank the last 5 times.
Ms. Crampton moved, “To authorize the Chairman to sign and the Secretary to the Board to attest the contract between EWD and Utility Service Co., Inc. for the EWD 100,000 Gallon Elevated Tank Interior Painting and the EWD 100,000 Gallon Elevated Tank Exterior Painting projects in a total amount of $62,300.00, as stipulated in the proposal dated May 13, 2010. Project costs to be taken from Production Operating Expenditures.” Seconded by Ms. Wright.
           Unanimous              10-05-20 A

       b)     Sarasota County Interlocal Agreement – Mr. Linden introduced the item. This agreement has been reviewed by Counsel and is within our budget.

Mr. Meals moved, “To authorize the additional amount of $75,000.00 to the FY 10      CIP Budget for the SC Interconnect Project CIP # 620036-431-200.  Project   costs to be   taken from Water CCC, and to authorize the Chair to sign and the Secretary to Attest the Interlocal Agreement between Englewood Water District and Sarasota County for an Emergency Potable Water Interconnect.  Project costs to be taken from Water CCC”.  Seconded by Mr. Manke

          Unanimous               10-05-20 B

       c)      Pump Repair – Mr. Ray introduced the item. The repair cost exceeds the Administrators authority.

Mr. Manke moved, “To accept the proposal from Hudson Pump & Equipment for repair to the high-pressure pump at the R/O plant in the amount of $35,000.  Hudson Pump & Equipment is a sole-source provider of this service in our area” Seconded by Ms. Crampton

         Unanimous              10-05-20 C

6.     DISCUSSION ITEM
       a)      Mid-Year Budget Review – Staff reviewed the hand out.  

7.     ADMINISTRATOR’S REPORT – Michael J. Ray
        a)     WASTEWATER OPERATIONS – Phil Wagoner
                i.     Reclaimed water project is moving along. Met with DEP May 4th, a minor modification to the DEP permit has been sent.
                ii.    ASR output monitoring wells- putting in 5-6 monitor wells around the pond.
                iii.   Met with Black & Veatch, they are conducting a case study on reclaimed water ponds and how they work with our system.  
                iv.   Went to City of North Port Ribbon cutting ceremony for their new WWTP facility.

        b)    JARL ‘JAY’ D. LINDEN, TECHNICAL/OPERATIONS SUPPORT MANAGER – Mr. Linden reviewed his written report with updates:
               i.      Wellfield No. 5 – they will start soon after the eagles leave.
               ii.      Water Main Extension- received all permits from DEP and ROW one permit left to get from DOT to directional drill under 776.
               iii.     South Manasota Key Drainage Improvement – Phase II was done first. The water main has been moved and they are now connecting services. Phase I will begin soon, not much of our facilities will be affected.
               iv.     Dearborn Street Drainage Project- proceeding and working with DMK.
               v.      Water Planning Alliance- Meeting coming up in June.

        c)    SONIA ZOELLER, FINANCE DIRECTOR
               i.      Looking at new financial software, Microsoft will no longer support our current software. We will get quotes.

Mr. Ray continued, there was a meter reading mistake with the Sandalhaven reuse meter. Sandalhaven has requested a payment schedule to pay the back charges of $73,000.  

8.     ATTORNEY’S REPORT – Robert H. Berntsson –  None

9.     OLD BUSINESS
        a)      Shell Drive – Moved to Public Input Section

10.    PUBLIC COMMENT  – None

11.    NEW BUSINESS – None

12.    BOARD MEMBER COMMENTS –

         a)    Mr. Samuels acknowledged Mark McNeal of ASRUS, LLC. in the audience.
         b)    Mr. Meals acknowledged the sponsors of the DropSaver poster contest.

ADJOURN @ 9:47

 

__________________________
Paul Manke, Vice-Chair
/tlh