February 2, 2012 Minutes

FEBRUARY 2, 2012 @ 8:30 A.M.

Board of Supervisors:
Taylor Meals, Chair
Sydney Crampton, Vice-Chair
Steve Samuels
Phyllis Wright
Paul Manke

Michael J. Ray, Administrator
Robert H. Berntsson, District Counsel
Roger K. Quick, Water Operations Manager
Jarl “Jay” D. Linden, P.E., Technical/Operations Support Manager
Sonia R. Zoeller, Finance Director
Teresa L. Herzog, Secretary to the Board

  1. The meeting began with the Pledge of Allegiance and a roll call to establish a quorum.


  1. SERVICE AWARDS – Chair Meals presented service awards to Project Coordinator Robin Sofa, Purchasing Agent Charles Pearson and Distribution Workman II Kyle Franklin with thanks and congratulations.


5.  CONSENT SECTION – Chair Meals called for comment, objections and/or corrections to the consent section, hearing none,
Mr. Samuels moved, “to accept the consent section as published.” Seconded by Mr. Manke.

a. Minutes of the Regular and Annual Meeting dated January 5, 2012  

Unanimous                                                                                                             12-02-02 CS A

6.   ACTION ITEM – None




a. Temporary Employee – Mr. Ray explained that an employee in the Collections Department has been off work for 7 months due to an illness. Per our rules a 6 month, temporary employee was hired; the 6 month period is up the end of February. It was Mr. Ray’s recommendation to create an additional position in the Collections Department and hire the temporary employee as a full time permanent employee; there is an extra position in the department anticipated to be filled in the future. Hiring a full time permanent employee would be of no additional cost to the District at this time.

Board discussion ensued, a motion made.

Ms. Wright moved, “to create another position increasing the number of employees from 73 to 74.” Seconded by Mr. Manke.

Unanimous                                                                                                                12-02-02 A

      1. LABORATORY DIRECTOR – Karen Ernst
i) Business as usual in the Lab, we are still waiting for certification on our new piece of equipment.
1. Production is currently sending out 2.65 MGD, up a little from last year.
2. Clean-up around the fence in Wellfield II is complete.
3. The RO Generator room is getting a ceiling to floor overhaul, cleaning, painting and repairs.
4. The DEP required 5-year storage tank cleaning and inspection is complete.
5. Distribution finished the watermain loop on West Perry Street.
6. The meter replacement program is continuing along with routine repair and maintenance. Valves are also being replaced as needed and hydrants are being installed in Sarasota County.

b. TECHNICAL/OPERATIONS SUPPORT MANAGER – Jarl ‘Jay’ D. Linden P.E. Mr. Linden reviewed his written report with highlights.
1. ASR Supplemental Reclaimed Water Source – a meeting with SWFWMD is scheduled for today to determine permit requirements.
2. RO WTP Injection Well IW-1 Interim Mechanical Integrity Test – Atkins has submitted the MIT plan to DEP for their review and comment.
3. Sarasota County Water Interconnect – the project will begin in February with a completion date of March 28, 2012.
4. V9-A Vacuum Sewer and Watermain Replacement Project – The notice to proceed was issued to the contractor January 23rd; required paperwork has been completed. The contractor plans to start with the watermain replacement and then begin the vacuum system. Completion date will be the end of June with the letters of availability being sent in July.
5. WRF Odor Control – Neil Webster of Webster Environmental Associates will be here the end of the month to review test results from the odor study.
6. Japanese Gardens – the bulk water agreement is ready to be signed, we are working with their engineer on the design.
7. Utility Capacity Reports – the end of the year report shows 80 new water ERCs and 105 new wastewater ERCs for 2011.

      c. FINANCE DIRECTOR – Sonia R. Zoeller
1. Staff training for the new payroll software is progressing.
2. Transition from Bank of America to Florida Shores Bank requires some additional work, but is proceeding. 
3. A contract with SouthTech, our IT staff will be presented at the next board meeting. Our 11 servers need to be replaced with newer technology. The contract will be for $80,000 to replace the current servers, including hardware, software and the man power to do the upgrade. This is a budgeted item.
4.  The investment report shows an overall 2.53% increase in return of investments.
$500,000 was transferred into our investment account in December.

  Mr. Ray continued with his report,
1. Water Reclamation Facility – additional odor complaints have been received from individuals in the Rotonda Heights and Grove City areas. DEP is aware of the complaints and an additional consent order may be issued. We will continue to address the issue after the odor study results are received.

9.   ATTORNEY’S REPORT – Robert H. Berntsson
1. BP Oil Spill – after analysis of the data provided by Finance Director Sonia Zoeller it doesn’t look as favorable as initially thought after putting the numbers into the BP formula. Additional information has been requested from Ms. Zoeller.

10.  OLD BUSINESS – None


1. Chair Meals recommended cancelling the March 1, 2012 Board Meeting. Mr. Ray remarked that at this time, there was nothing on the next agenda that couldn’t wait until the March 15th meeting. If something came up a meeting could be scheduled.

Board discussion ensues, a motion made.

Mr. Manke moved, “to cancel the first meeting in March.” Seconded by Ms. Crampton.

Unanimous                                                                                                                  12-02-02 B                                                                               
2. Chair Meals requested Board members deliver their Administrator’s evaluation and recommendation to Board Secretary Ms. Herzog for review at the March 15, 2012 meeting.


14.  ADJOURN@ 9:08


Sydney B. Crampton, Vice-Chair