July 19, 2012 Minutes

MINUTES
REGULAR MEETING
ENGLEWOOD WATER DISTRICT BOARD OF SUPERVISORS
JULY 19, 2012 @ 8:30 A.M.

Board of Supervisors:           
Taylor Meals, Chair               
Sydney Crampton, Vice-Chair   
Steve Samuels                           
Phyllis Wright                              
Eric Fogo (absent)     

Staff:
Michael J. Ray, Administrator
Robert H. Berntsson, District Counsel
Jarl “Jay” D. Linden, P.E.,Technical/Operations Support Manager (absent)
Sonia R. Zoeller, Finance Director
Philip E. Wagoner, Wastewater Operations Manager                                                    
Teresa L. Herzog, Secretary to the Board

  1. The meeting began with the Pledge of Allegiance and a roll call to establish a quorum.

 

  1. ANNOUNCEMENTS – Mr. Ray stated that Mr. Fogo was unable to attend today’s meeting because of a vacation scheduled before he was appointed to the Board.

3.  PUBLIC INPUT – None

4.  CONSENT SECTION – Chair Meals called for comments, objections and/or corrections to the consent section, hearing none, 

Ms. Crampton moved, “to accept the Consent Section”, seconded by Mr. Samuels.

Unanimous

a. Minutes of the Regular Meeting dated June 21, 2012                                     12-07-19 CS A
b. Attorney’s Invoice dated June 29, 2012                                                           12-07-19 CS B

5.   ACTION ITEM
a. Vehicle Purchase – Mr. Ray introduced the item. Because of a blown motor in an older spare truck used by the Electrician Apprentice, a replacement truck is needed; it will be purchased through the Florida Sheriff’s Association Contract. No budget increase is necessary.

Ms. Wright moved, “to purchase, through the Florida Sheriff’s Association Contract # 11-19-0907 a 2012 Ford F250 4 wheel drive regular cab truck in the amount of $28,978.00. Funds to come from Technical Services Expenditures”, seconded by Mr. Samuels.

Unanimous                                                                                                                12-07-19 A

      b. Tanker Trailer Purchase – Mr. Ray reviewed the item. The tanker trailer is used mainly in heavy rain events; the current tanker trailer is very old and deteriorated, a replacement is needed. The replacement tanker will be purchased used and does not exceed the Administrator’s authority; however, if modifications are necessary, it could go beyond the $25,000 threshold. This item is in the FY12 budget.   

Ms. Crampton moved, “to purchase a 1986 Fruehauf SS 6,700 Gallon Tanker Trailer from SEMO Tank/Baker Equipment Company in the amount of $24,500.00. Funds to come from Wastewater Operating Expenditures,” seconded by Ms. Wright.

Unanimous                                                                                                                12-07-19 B

6.   DISCUSSION ITEM
a. Tropical Storm Debby – Mr. Ray reported that while Englewood Water District had no major issues during this rain event, other Counties had significant flooding. We had some minimal power related issues, but generators handled them. Over the years millions of dollars have been spent on upgrades and rehabilitation of our system. This was money well spent. Chair Meals added that by being proactive in advance, upgrades were done in a timely fashion through a budgetary process; this was a non-event for us that had no effect on our current budget.

      b. FY13 Budget Review – The budget packet was distributed for review. The budget workshop scheduled for August 16th was rescheduled to August 2nd because Chair Meals and Vice-Chair Crampton are unable to attend the August 16th meeting.   

Board discussion ensued and a decision to cancel the August 16, 2012 Board meeting was made.

7.   ADMINISTRATOR’S REPORT – Michael J. Ray
a. WASTEWATER OPERATIONS MANAGER– Philip E. Wagoner
1. Collections Foreman – Ron Franklin
i) IP Sensing Pilot Program- the system had no issues during Tropical Storm Debby; all 70 trial pits had no problems. This program is so advanced that when an issue with the system is detected; a call automatically goes to the call out phone, giving staff the pit information, a picture and directions to the house. When they get there, they can connect to the laptop computer and a self-diagnosis is run telling them what the problem is, eliminating the guess work. So far, it works great. Mr. Ray added that a presentation will be made to the Board and the last thing we are waiting for is the cost. Nothing has been added to the budget yet, if the price is acceptable it will be done in phases over the next 5-years until the entire system is complete.
ii) On-Site Air Intakes – crews have been working to remove individual air intakes, replacing them with single elevated units. They are GPS’ed and maintained by the District. If there is an issue with a vent it can be repaired without customer involvement.

Mr. Wagoner continued with his report,

            1. WRF Odor Control – the 30% drawings and cost estimate are expected this month. An odor test was done on the surge tanks, modifications to one of the plants showed a 90-95% reduction in hydrogen sulfide in the tanks with some minor piping changes. The test was successful.
2. Bio-Scrubber Request for Proposal – has gone out, the proposal opening is scheduled for August 8th and they will be reviewed with the Engineer. DEP has been understanding and is working with us on our timeline.
3. Synagro Composting Facility – they have received their permit and are working on getting financing. We are waiting for a final draft contract from them; it will be a long term, 20-year contract. The savings will be $80,000 a year. An October 1st start date is anticipated.

      b. TECHNICAL/OPERATIONS SUPPORT MANAGER – Jarl ‘Jay’ D. Linden P.E. (absent) Mr. Ray reviewed Mr. Linden’s written report with updates.
1. V9-A Vacuum Sewer and Watermain Replacement Project – on schedule for completion the end of July, minimal complaints have been received. Restoration is being done as they go.  Certification and clearance is expected the end of August, emergency hook-ups could then take place.
2. Japanese Gardens – a pre-construction meeting with Distribution Foreman Wayne Kershanick is scheduled for tomorrow.

c. FINANCE DIRECTOR – Sonia R. Zoeller
1. Investment Report – average return on investment is 2.178%, 5 year investments will turn over in 2013 and new investments will be at lower interest rates.

Mr. Ray concluded the Administrator’s report.

  8.   ATTORNEY’S REPORT – Robert H. Berntsson – None

 9.   OLD BUSINESS – None

10.   PUBLIC COMMENT – None

11.  NEW BUSINESS – None

12.  BOARD MEMBER COMMENTS –
a. Mr. Samuels stated  that a Distribution crew was working in his neighborhood last week to repair a line break. The men working on it know what they are doing, they have the right equipment. There was not a lot of wasted effort and each of them know their part. When they were finished, you couldn’t tell they had even been there. The Distribution crew also mentioned they really appreciated the new dump truck; it was good to hear it makes a difference.

13.  ADJOURN @ 9:11 am

__________________________
Sydney B. Crampton, Vice-Chair
/tlh