June 21, 2012 Minutes

MINUTES
REGULAR MEETING
ENGLEWOOD WATER DISTRICT BOARD OF SUPERVISORS
JUNE 21, 2012 @ 8:30 A.M.

Board of Supervisors:           
Taylor Meals, Chair               
Sydney Crampton, Vice-Chair   
Steve Samuels                           
Phyllis Wright                              
Eric Fogo       

Staff:
Michael J. Ray, Administrator
Robert H. Berntsson, District Counsel
Jarl “Jay” D. Linden, P.E.,Technical/Operations Support Manager
Sonia R. Zoeller, Finance Director
Roger K. Quick, Water Operations Manager                                                     
Teresa L. Herzog, Secretary to the Board

  1. The meeting began with the Pledge of Allegiance and a roll call to establish a quorum.

 

  1. ANNOUNCEMENTS – None
  1. SERVICE AWARDS – Chair Meals presented a 30 year service award to Customer Service Manager Susan Franklin with thanks and congratulations.

 

4. PRESENTATIONS
a.   Audit Report – Steve Chaipel, CliftonLarsonAllen, LLP – Mr. Chaipel reviewed the audit report stating it was clean and the audit opinion was unqualified. There were no compliance issues. Annual completion of eight hours of continuing education required for the Finance Director and other appropriate staff was the only comment in the Management Letter. Ms. Zoeller added that she had already completed her CEUs for next year.

5.  PUBLIC INPUT – None

6.  CONSENT SECTION – Chair Meals called for comments, objections and/or corrections to the consent section, hearing none,

Mr. Fogo moved, “to accept”, seconded by Mr. Samuels.

Unanimous

a. Amended Minutes of the Regular Meeting dated April 19, 2012                     12-06-21 CS A
b. Minutes of the Regular Meeting dated May 17, 2012                                      12-06-21 CS B
c. Attorney’s Invoice dated June 5, 2012                                                             12-06-21 CS C

7.   ACTION ITEM
a. Agreement for License to Utilize Easement – Mr. Linden introduced the item. A local business would like to install a fence over one of our easements. This is a standard agreement that protects the District should the fence need to be removed.

Mr. Samuels moved, “ to authorize the Chair to sign and the Secretary to the Board attest the agreement for License to Utilize Easement between ALGE, a Florida General Partnership and the Englewood Water District for the purpose of installing a fence at 2121 South McCall Road”, seconded by Ms. Wright.

Unanimous                                                                                                                12-06-21 A

      b. Amendment to SWFWMD Co-Op Agreement – Mr. Linden reviewed the item. This Co-Op Agreement has been in place since November 2009; it is the supplemental supply for the reuse system. Two of several conditions for this agreement were; a schedule that needed met and funds to be extended. With it, two projects were planned; add a second ASR well and supplement our reuse supply with the reuse pond. After analysis with Mark McNeal of ASRus, it was decided a second ASR well would not be added at this time, reducing the needed funding. Additionally the schedule was going to run out the end of June, this amendment extends it to the end of the year to finish the ASR Supplemental Reclaimed Water Source Project.

Ms. Crampton moved, “to authorize the Chair to sign Amendment No. 1 to the SWFWMD ASR Supplemental Reclaimed Water Co-Op Agreement No. 10C00000009,” seconded by Ms. Wright.

Unanimous                                                                                                                12-06-21 B

8.   DISCUSSION ITEM – None

9.   ADMINISTRATOR’S REPORT – Michael J. Ray
a. WATER OPERATIONS MANAGER– Roger K. Quick
1. Working with Kevin Dorsey of Atkins on a plan to submit to SWFWMD for a permit modification to our Water Use Permit. Special condition #14 requires us to do accuracy tests for each of the 85 meters in our wellfields. With this modification we are proposing to calibrate the 3 wells in the front and the ones at the R/O only.
2. The interim MIT for the R/O Deep Injection Well #1 will be performed next week. The first part of the test is temperature logging followed by a tubing packer test. The R/O discharge will be diverted to another injection well so no interruption of production will be seen.
3. The City of North Port is building a new R/O Plant; Plant Operators from there have been shadowing our Operators to learn first-hand how the R/O process works.

      b. TECHNICAL/OPERATIONS SUPPORT MANAGER – Jarl ‘Jay’ D. Linden P.E. – Mr. Linden reviewed his written report with updates.    
1. ASR Supplemental Reclaimed Water Source – groundwater modeling has been submitted to SWFWMD, the WUP application will follow.
2. Dearborn Street Drainage Project – the bid opening was held June 13th and only one bidder responded to the advertisement for competitive bids, the bid was under by $1M. Sarasota County will verify if the bidder is qualified.
3. V9-A Vacuum Sewer and Watermain Replacement Project – is progressing and going well. Two change orders have been approved and the completion date has been extended to July 29th. At this time, the project is under budget.
4. WRF Odor Control – proceeding with the design, the BioScrubber Request for Proposal package will go out the end of the month.
5. Beach Bacteria Management Committee – attended the beach walk on June 14th, according to the DOH both Blind Pass and Manasota Beach are fine and a low priority on bacteria.

      c. FINANCE DIRECTOR – Sonia R. Zoeller
1. Investment Report – shows the current value in cash and investments as of May 31st up $50,000 from previous month.
2. Florida Shores Conversion – is complete, the BOA checking account will remain open to accommodate the lock box customers still converting to the new remittance address.

Mr. Ray continued,
1. FY13 Budget – the preliminary budget may be presented at the July 19th meeting. At this point the budget appears to be flat.

Mr. Ray concluded his report.

10.   ATTORNEY’S REPORT – Robert H. Berntsson – None

11.   OLD BUSINESS – Chair Meals displayed the plaque that will be presented to Mr. Manke commending him for his years of service to the Board. 

12.   PUBLIC COMMENT – None

13.  NEW BUSINESS- None

14.  BOARD MEMBER COMMENTS-
a. Mr. Fogo  reported that he toured the EWD Facilities with Mr. Ray and Mr. Linden expressing that it is a very impressive facility.
b. Mr. Samuels stated that he had driven through the V9A construction area and saw very little disruption to the area.
c. Ms. Wright commented that the Water Summit she attended with Ms. Crampton and Mr. Linden on June 6th was very interesting.     
d. Ms. Crampton agreed with Ms. Wright that the Water Summit was interesting and gave her detailed view to the other Board members.
e. Chair Meals commended Ms. Zoeller and Staff on the clean audit again this year.

 

15.  ADJOURN @ 9:39 am

 

____________________________
Sydney B. Crampton, Vice-Chair

/tlh