October 4, 2012 Minutes

MINUTES
REGULAR MEETING
ENGLEWOOD WATER DISTRICT BOARD OF SUPERVISORS
201 SELMA AVENUE
OCTOBER 4, 2012 @ 8:30 A.M.

Board of Supervisors:
Taylor Meals, Chair
Sydney B. Crampton, Vice-Chair (Absent)
Steve Samuels
Phyllis Wright
Eric Fogo

Staff:
Michael J. Ray, Administrator
Robert Benedict, Acting District Counsel
Jarl “Jay” D. Linden, P.E., Technical/Operations Support Manager
Sonia R. Zoeller, Finance Director
Roger K. Quick, Water Operations Manager
Teresa L. Herzog, Board Secretary

1.      The meeting began with the Pledge of Allegiance and a roll call to establish a quorum.

2.      ANNOUNCEMENTS – Mr. Ray stated that Ms. Crampton was absent.

3.      SERVICE AWARDS – Chair Meals presented a 5 year service award to Electrician Apprentice Darrell Walchle, a 10 year service award to Collections Workman I Larry Buchanan, and a 30 year service award to Water Operations Manager Roger Quick with thanks and congratulations. 

4.      PUBLIC INPUT – None

5.      CONSENT SECTION – Chair Meals called for additions or deletion to the consent section. Mr. Fogo requested action item 6a of the meeting minutes be corrected to read David Dignam instead of Tom Dignam.  

Mr. Samuels moved, “to accept the Consent Section as corrected,” seconded by Mr. Fogo.

Unanimous

         a. Minutes of the Regular Meeting of the dated September 6, 2012  12-10-04 CS A
b. Attorney’s Invoice dated September 28, 2012                                   12-10-04 CS B

 

6.      ACTION ITEM                                                                                     
a. ASR Operations Permit Support – Mr. Linden presented the item. DEP requires renewal of operations permits every five years; the task order is for assistance
from ASRus with the renewal.

Ms. Wright moved,  to authorize the Administrator to sign ASRus Task Order ASRus-13-002 to provide ASR operations support from October 1, 2012 thru September 30, 2013,” seconded by Mr. Samuels.

Unanimous                                                                                                              12-10-04 A                                                                     
7.      DISCUSSION ITEM
a. V9-B Schedule – Mr. Ray began the discussion explaining the proposed timeline for scheduling the project, price, financing terms, board and organizational meeting dates, requirements and location . Staff requested authorization from the Board to proceed with informing property owners in the V9-B area of the upcoming project.

Lengthy discussion ensued with a decision made to proceed with the preparation of an informative letter to be sent to property owners in the V9-B area.

8.      ADMINISTRATOR’S REPORT – Michael J. Ray
a. WATER OPERATIONS MANAGER – Roger K. Quick
1. Production – is averaging 1.9 MGD, down slightly due to rain.
2. Meter Calibration – one of the requirements of our WUP permit is to do meter calibrations to all of our meters every 5 years; this is not cost effective. A new plan is being developed to test the accuracy of the master meters for the wells, making individual testing of each of our 85 meters unnecessary. The findings will be submitted to SWFWMD.
3. Wellfield 2 – after the well was acidified, flow improved to 320-350 gallons per minute. It was successful.
4. General maintenance is ongoing and there were no problems with the yearly DEP inspection.
b.  TECHNICAL/OPERATIONS SUPPORT MANAGER – Jarl ‘Jay’ D. Linden, PE. Mr. Linden reviewed his written report with updates.
1. ASR Supplemental Reclaimed Water Source – the project is complete, the package will be sent to SWFWMD for reimbursement.
2. Dearborn Street Drainage Project – progress meetings are being held weekly. Several permits are still needed to start the job.
3. Winchester South Project –the JPA was received from Charlotte County, it will be presented at the next board meeting for approval. The date to begin construction of the roadway has been pushed back to spring 2013; however the signalization at Winchester and 776 is proceeding.
4. V9-A Vacuum Sewer and Watermain Replacement Project – the letter of availability was sent out a month ago and so far we have had twenty applications come in; 14 paid in full and 6 financing it. Watermain DEP certification of completion was received September 27th, tie-ins and restoration are ongoing.
5. WRF Odor Control – The 60% plans have been received from Webster and are being reviewed by staff. 100% plans are expected in November. The project is anticipated to be awarded in January and construction is planned to begin in February. The cost estimate is slightly below the budgeted amount.                                                                                                  

c.  FINANCE DIRECTOR – Sonia R. Zoeller                                
1. Investment Report – showed the current value in cash and investments as $14.4M. The debt service payment was made October 1st for $1.3M. $300,000 was moved from the investment account to make that payment.
2. Staff is preparing for the Audit which starts in December.

Mr. Ray concluded the Administrator’s report.

9.      ATTORNEY’S REPORT – Attorney Benedict reviewed the annual meeting requirements section of the enabling act.  Chair Meals tasked Attorney Benedict with exploring the option of changing the election of officers portion of the enabling act.  

10.    OLD BUSINESS – none

11.    PUBLIC COMMENT –none

12.    NEW BUSINESS –
a. October 18, 2012 Board meeting – board discussion about the next meeting resulted in the decision to cancel it.
b. The Board was invited to the retirement party for Laboratory Technician Richard Court.

13.    BOARD MEMBER COMMENTS – all Board members commended Roger Quick on his 30 years of service.  

14.    ADJOURNED @ 9:16 a.m.

 

___________________________
Sydney B. Crampton, Vice-chair

/tlh