April 4, 2013 Minutes

MINUTES
REGULAR MEETING OF THE
ENGLEWOOD WATER DISTRICT BOARD OF SUPERVISORS
201 SELMA AVENUE, ENGLEWOOD, FLORIDA
APRIL 4, 2013 @ 8:30 A.M.

 

Board of Supervisors:         Staff:
Taylor Meals, Chair                 Michael J. Ray, Administrator
Steven Samuels, Vice-Chair  Robert Benedict, Acting District Counsel
Sydney B. Crampton (8:32)     Jarl “Jay” D. Linden, P.E. Technical/Operations Support Manager
Phyllis Wright                           Sonia R. Zoeller, Finance Director
Eric Fogo                                 Philip E. Wagoner, Wastewater Operations Manager
Teresa L. Herzog, Board Secretary

1.      The meeting began with the Pledge of Allegiance and roll call to establish a quorum.

2.      ANNOUNCEMENTS – None

3.      SERVICE AWARD – Chair Meals presented Customer Service Representative I, Kim Gauthier with a 15 year service award. He expressed thanks and appreciation on behalf of the entire Board.

4.      PRESENTATION
a. Audit Report – CliftonLarsonAllen LLP, Martin Redovan and Steve Chaipel. Mr. Redovan presented a power point summary of the audit report. He stated that the report was unqualified with no material weaknesses, no deficiencies, no difficulties or disagreements with management and no material corrected or uncorrected misstatements. Explanation of the proposed changes to pension and FRS participant reporting took place. Upon completion of the question and answer portion of the presentation, Chair Meals called for a motion.

Mr. Fogo moved, “to accept the audit report as presented,” seconded by Mr. Samuels.

Unanimous                                                                                                  13-04-07 A

5.         PUBLIC INPUT – Because there was no public input, Mr. Ray suggested Water Operations Manager Roger Quick speak during this portion of the meeting about his experience as a member of the Englewood Center for Sustainability Water 2013 Panel Discussion.  Mr. Quick listed the other members on the panel and expanded on the questions he answered during the summit. Lab Director Karen Ernst was scheduled to represent Englewood Water District but because of illness was unable to attend.

 

 

6.      CONSENT SECTION – Chair Meals called for addition, deletions and/or corrections to the consent section. Hearing none,

Mr. Fogo moved, “to accept,” seconded by Ms. Crampton.  

Unanimous          
 
a. Minutes of the Regular Meeting dated March 7, 2013             13-04-04 CS A
b. Attorney’s Invoice dated March 20, 2013                                   13-04-04 CS B

7.      ACTION ITEM
a. Atkins Task Order –Preparation of the Mechanical Integrity Testing (MIT) plan for Holiday Venture IW #2. Mr. Linden presented the item; the MIT is required every 5 years as a condition of our DEP operating permit. The test will include a pressure test, logging data and a video survey.

Mr. Samuels moved, “to accept as presented by staff,” seconded by Mr. Fogo.

Full motion read: “To authorize the Administrator to sign the ATKINS-13-008 Task Order to the General Service Agreement to prepare a Mechanical Integrity Testing (MIT) plan for Holiday Ventures Deep Injection Well #2 as specified in the Scope of Services dated March 26, 2013. Funds from Operating Expenditures.”

Unanimous                                                                                                  13-04-04 B

8.      DISCUSSION ITEM – None

9.      ADMINISTRATOR’S REPORT – Michael J. Ray
a. WASTEWATER OPERATIONS MANAGER – Philip E. Wagoner
1. COLLECTIONS FOREMAN – Ron Franklin
a. The new vacuum truck has been delivered and training is in progress.
b. Sewer tie-ins in the V9-A area, Lake Drive and Stillwater are ongoing.
c. Working in Alameda Isles to get 3-stage electrical to the pumps and the                                           lift stations.

Mr. Wagoner continued with his report,
1. Mark McNeal of ASRus and staff worked on the WWTP Permit renewal which has been submitted.
2. The new Bio-Scrubber for the Odor Control Project has been delivered.
3. Synagro, the bio-solids composting facility we signed an agreement with is waiting for additional customers to sign on before they build the plant. Savings won’t be realized in this budget and sludge hauling will continue with Waste Management.

b. TECHNICAL/OPERATIONS SUPPORT MANAGER – Jarl ‘Jay’ D. Linden, P.E. Mr. Linden reviewed his report with updates.
1. Reclaimed Water Aquifer Storage Recovery –A new monitoring well may be required by DEP and will cost approximately $100,000.
2. WWTP Permit Application 2013 Renewal – the permit renewal was done in-house with assistance from Mark McNeal of ASRus resulting in a substantial monetary savings.
3. Winchester South Project –Jonathan Cole and I attended a meeting with Charlotte County Public Works April 2 to review the final package; the project is expected to go to bid in July 2013. The new entrance to the WRF is still in the plan.                                          4. V9-B Vacuum Sewer – the open house held April 2 was attended by approximately 50 people and the April 3 open house was attended by approximately 20 people. 95% were satisfied with where their lateral is located.
5. WRF Odor Control – a progress meeting is scheduled for April 18 when Neil Webster of Webster Environmental will be in town.
6. Boca Royale – Neal Communities requested another agreement for the next 12 lots, its being worked on.
7. Arlington Cove – Neal Communities requested another agreement for the final 12 lots. Capital Contributions are picking up.
7. Englewood Community Redevelopment Agency – Coordinator Debbi Marks was in contact to discuss a possible grant to install sewers in Morris Industrial Park to encourage businesses to move there. They are getting a package together to present. Funds will come from the fines implemented by the federal government for mishandled swap agreements.

         c. FINANCE DIRECTOR – Sonia R. Zoeller
1. Staff is working on the mid-year budget review and the 2014 budget.

Mr. Ray continued with his report,
1. Staff will be attending the dedication of the new RO Plant in North Port.

10.    ATTORNEY’S REPORT – Robert Benedict – None

 11.   OLD BUSINESS – None

12.    PUBLIC COMMENT – None

13.    NEW BUSINESS – Mr. Samuels was contacted by Joe Blais regarding the Charlotte County Public Library looking for archiving material pertaining to Englewood, they may contact us.

14.    BOARD MEMBER COMMENTS – None

15.    ADJOURN at 9:25

 

_________________________
Steven Samuels, Vice-Chair

 

/tlh