MINUTES
PUBLIC HEARING & REGULAR MEETING
ENGLEWOOD WATER DISTRICT BOARD OF SUPERVISORS
WEST COAST CHURCH 240 PINE STREET
MARCH 17, 2011@ 8:30 A.M.

Board of Supervisors:
Steve Samuels, Chair
Taylor Meals, Vice-Chair
Sydney Crampton
Phyllis Wright
Paul Manke

Staff:
Michael J. Ray, Administrator
Robert H. Berntsson, District Counsel
Teresa L. Herzog, Administrative Assistant

1.      The meeting began with the Pledge of Allegiance and a roll call to establish a quorum. Chair Samuels again thanked the Church for accommodating the Board meeting.

2.      ANNOUNCEMENTS – Mr. Ray announced that item # 3 “Public Hearing” will be an action item, not a consent item as presented.

Chair Samuels opened the Public Hearing. Attorney Berntsson clarified the two purposes of the meeting. The Public Hearing portion is for changes to the customer rules and regulations; any public input at that time will be for that topic only, public input for all other topics will be permitted following the closure of the public hearing. 

3.      PUBLIC HEARING – Customer Rules & Regulations Section 27, E.21 Financing Terms for Capital Capacity Charges. Mr. Ray reported the proposed changes were to the financing terms for the Capital Capacity Charges replacing the current financing terms of: an interest rate of 8% for 5 years with a 10% down payment to an interest rate of 5% for 15 years with no down payment.

Chair Samuels called for Public Input, hearing none; he requested a motion to close Public Input.    

Mr. Meals moved “to close the Public Input portion of the Pubic Hearing” seconded by Ms. Wright

Unanimous                                                                                                  11-03-17 A

 Chair Samuels asked for Board comments, hearing none, he called for a motion.

Mr. Meals moved, “To accept the proposed changes to Section 27, E21 of the Customer Rules and Regulations as presented.” Seconded by Mr. Manke

Unanimous                                                                                                  11-03-17 B

Mr. Ray and Mr. Linden addressed the questions from the prior March 3, 2011 meeting that were not answered.

 Mr. Linden was asked about the status of Legislature Bill 550. Mr. Linden responded to the question by reading from Section 38 Page 20 of the Bill.

Mr. Linden was asked for the breakdown of the Capital Charges. He explained it consisted of the plant/ transmission charge, The AFPI, plus the distribution and collection fees. He further explained that in 2007 a rate consultant study was completed to determine charges for future sewer expansion.

Mr. Ray addressed the question of refunds for customers if the bid came in lower than expected.  Mr. Ray explained that refunds would not be passed on to the customers; the District would recoup money already spent on expanding the wastewater treatment plant.

Mr. Ray responded to a question regarding mandatory hook-ups as stated in Florida Statute 381. He explained that after notice of availability there would be 365 days from the date of notice to connect.

Mr. Ray was asked about fees charged by other local utilities. He stated that other utilities were contacted and their rates were higher than the District’s.
        
4.      PUBLIC INPUT –

         a. Burgi Wehner, 1760 Fessler Street (473-1098) -  I am in the V9B area, I built a new house 3 years ago and had to put in a septic system, now the Government wants to force me to replace a perfectly working system. The environmental impact of a sewer system is much greater than the impact of a septic system if there is a failure. How often does the monthly base charge change?

         b. Constance Rosenberger, 1600 Thomas Street (475-8781) – The people who don’t want it are aware they will have it. A couple of years ago the price was lower, now it is higher but it will rise, please do the V9A area now, don’t combine us with V9B. This was handled in a professional manner.

         c.  Linda Martell, 1725 Hudson Street (474-7820) – I believe we don’t need it in our neighborhood, our septic tanks work and I have no reason to believe we are polluting.  I see no benefit to the homeowners. Clarifying the charges of the total bill would be helpful. Ms. Martell had an additional question at the end of public input. She asked if the money paid into the Sign & Save program would be credited?

         d. Irene Skerske, 1714 Hudson Street (473-7030) – I am in the V9B area, maybe we could make payments for our area to give us the same price as V9A. That would give EWD more money to do the V9A area with and we would be guaranteed the same price.  Please look into it.

         e. John Laing, 1716 Hudson Street (475-6595) – I am in the V9B area and have the same concerns. I don’t want to pay more; you need to set it aside so we know the cost.

         f. Harold Morrison, 6480 Manasota Key Road (475-5074) – I would like to invite the Board and Staff to a seminar being presented on March 29 at the Suncoast Auditorium at 7:30 p.m. by Damann Anderson of Hazen & Sawyer Environmental Engineers to see his work on advance systems that significantly reduce Nitrogen in the effluent from septic systems. Call Bob Potter at 475-9003 space is limited to 100 people.
 
         g. Arnold Taranto, 2987 Holly Avenue (697-2316) - Where will the vacuum stations be and how is the air that is released being treated? A Vacuum Station has a big effect on the community. When will my questions be addressed?

Mr. Ray responded to Mr. Taranto’s question. The vacuum station has already been installed for V9A, B & C on Keyway Road, this station is not for the Key. The air is treated by going through a filtration and media system, the vacuum stations are self-contained and do not produce a lot of odor, it works well. We try to blend into the neighborhood. Mr. Ray also responded to Ms. Martell’s question of the credit applied to those who are in the Sign & Save program? The answer is yes, it will be honored. The cost to the customers who participated in the Sign & Save program would be $5817.

Ms. Zoeller responded to Ms. Martell’s other question of monthly base charges. Total monthly base charges for customers using the average 6000 gallons is $62.13. The wastewater portion is $40.72 and the water portion is $21.41.

5.      CONSENT SECTION – Chair Samuels asked for comments, objections and/or corrections to the consent section. Hearing none,

Mr. Manke moved “to accept the consent section as presented.” Seconded by Mr. Meals

Unanimous                                                                                                                                                                                    
         a.         Minutes of the Regular Meeting March 3, 2011                11-03-17 CS A
         b.         Attorney’s Invoice dated March 1, 2011                              11-03-17 CS B

6.      ACTION ITEM

         a.         V9A Sewer Project – Chair Samuels invited questions or comments from the Board or Staff. Mr. Manke asked if people who needed it could hook up sooner or would they have to wait till the next term? Mr. Linden replied that the V9A portion would begin January 2012 and hook up could be as early as June 2012. The V9B area would not be discussed now, it would be brought up at the mid -year budget review and budget build in August.

Mr. Manke moved “To authorize staff to proceed with the necessary course of action to construct the V9A collection system as proposed in documents presented at the March 3, 2011 Board Meeting as attached.” Seconded by Mr. Meals

 Mr. Meals stated that he voted against the project last time because it was poor timing, expensive and financing in advance would have been a first. EWD has banking regulations that must be met; uncertain projects could have put us over and caused harm to existing EWD customers. We have cut costs; only necessary capital improvement programs were done, in the past it had been multi-million dollar improvements. Rates have not increased this past year. There is a time table for the residents so they can plan for the future. Senate Bill 550 should still be a concern for anyone with a septic tank. The 5% interest rate is the lowest it has ever been for any of our sewer project areas. This is a better plan this time.                                                                                                              
Passed 4/1 Crampton                                                                               11-03-17 6 C

7.      DISCUSSION ITEM - None

8.      ADMINISTRATOR’S REPORT – Michael J. Ray
         a.         WASTEWATER OPERATIONS – Philip E. Wagoner
                     1.  Headworks – the project is still moving forward, the screens are in and Siemens will be doing repairs shortly.
                     2.  ASR Supplemental Reuse Project – the pump motor is being repaired and serviced.
                      
         b.         JARL ‘JAY’ D. LINDEN, PE – TECHNICAL/OPERATIONS SUPPORT MANAGER – Mr. Linden reviewed his written report with updates.
                     1.  Annual Hydrobiological Monitoring Report – SWFWMD will be here for a field visit on March 25.
                     2.  Sarasota County Sidewalk Project Phase I – attended the pre-construction meeting on March 15, there will be little conflict in Phase I for EWD, this will be an in house project. Phase II is a 6 mile distance and a JPA will be done with Sarasota County. The cost to EWD for Phase II is unknown at this time.
                     3.  Winchester South Project – a right turn lane has been added from 776 as part of the project. This will have little effect on EWD’s portion of the project.               
                     4.  SR 776 San Casa – FDOT Project – engineers are designing a conflict box so EWD will not have to move the 12” water main.
                     5.  Intermediate Aquifer Technical Advisory Committee Meeting - attended the meeting March 9. The intermediate aquifer is where all our wells are located. Quality and quantity is as good as or better than it was 5 years ago, normal rainfall has helped.
                     6.  WWTP Expansion Inspection – the inspection at the WRF was completed this week.
                    
         c.         SONIA ZOELLER, FINANCE DIRECTOR                        
                     1. Investment Report – there is currently $12,710,796 in the investment account, this included cash in the bank.
                     2. The Audit draft was received. The final report should be ready for the April 21st Board meeting.

Mr. Ray concluded the Administrator’s report.

9.      ATTORNEY’S REPORT – Robert H. Berntsson - None

10.    OLD BUSINESS – Chair Samuels reminded Board members to have Mr. Ray’s evaluation to Ms. Herzog by the end of March.

11.    PUBLIC COMMENT –

         a. Harold Morrison, 6480 Manasota Key Road (475-5074) - Mr. Morrison complemented staff for the fine job of moving a fire hydrant on Manasota Key Road.

         b. Pete Buchardt, 2190 Alamander Avenue (408-4491) - Mr. Buchardt offered his support of the V9A sewer project. He also commented that the process was handled right this time. He felt that Mr. Meals was correct in his reasons to vote no last time, and that our Director is very good at his job.

12.    NEW BUSINESS – Ms. Crampton asked Board Counsel if multiple Board members could attend the seminar Mr. Morrison mentioned. Attorney Berntsson responded that all could attend but interaction and discussion with other Board members could not take place.

13.    BOARD MEMBER COMMENTS
         a. Mr. Meals - these were hard decisions. A good plan was presented by Staff.
         b. Ms. Crampton - we are a public body, we do listen and the questions were answered.
         c. Mr. Manke - thanked staff for making the Board understand before such a vote.
         d. Mr. Samuels – these were not lightly made decisions, good job done by Staff.
 
14.    ADJOURN @ 9:33 a.m.

____________________
Taylor Meals
tlh/