MINUTES
REGULAR MEETING
ENGLEWOOD WATER DISTRICT BOARD OF SUPERVISORS
201 SELMA AVENUE
JUNE 16, 2011 @ 8:30 a.m.

Board of Supervisors:
Steve Samuels, Chair
Taylor Meals, Vice-Chair
Sydney Crampton
Phyllis Wright
Paul Manke

Staff:
Michael J. Ray, Administrator
Robert H. Berntsson, District Counsel
Teresa L. Herzog, Administrative Assistant

1.      The meeting began with the Pledge of Allegiance and roll call to establish a quorum.

2.      ANNOUNCEMENTS – None

3.      SERVICE AWARD – Chair Samuels presented a 15 year service award to Wastewater Operations Manager Philip Wagoner with thanks and congratulations.

4.      PUBLIC INPUT – None

5.      CONSENT SECTION – Chair Samuels asked for comments, objections and/or corrections to the consent section, hearing none,

Mr. Meals moved, “To accept the Consent Section as presented.” Seconded by Mr. Manke

Unanimous

         a)  Minutes of the Regular Meeting dated May 19, 2011             11-06-16        CS A
b)  Attorney’s Invoice - May services dated June 1, 2011            11-06-16        CS B

6.      ACTION ITEM
a)  Eminent Domain Resolution – Mr. Linden introduced the item. The original resolution was signed in 2004 and needs to be rescinded. To proceed with construction of V9-A, ten easements are required; the new resolution begins the process of obtaining them. Letters are sent to the impacted property owners requesting donation of the needed easement, if they decline negotiations begin. If an agreement can’t be reached eminent domain is utilized to secure the necessary easement. 
Mr. Meals moved, 1. “To rescind Eminent Domain Resolution 04-10-07 CS-B previously approved for the V9 area.” and 2. “To authorize Counsel and Staff to proceed to obtain the necessary easements pursuant to the attached Eminent Domain Resolution.” Seconded by Mr. Manke

Unanimous                                                                                                  11-06-16 A

7.      DISCUSSION ITEM - None

8.      ADMINISTRATOR’S REPORT – Michael J. Ray
a)  WATER OPERATIONS MANAGER – Roger Quick
1)  Water Distribution Foreman - Wayne Kershanick
I.  Mapping is finished on the loops added to the distribution system.
II. Watermain Upgrade and Looping Project - waiting on Sarasota County   ROW permit and the DEP permit.                                                                                              
III. Overbrook valves have been replaced, Englewood Isles is next.
IV. Meters are still being replaced along with usual maintenance and   repairs.

Mr. Quick continued,
1)  Flows are 2.4 MGD and staff is scheduling vacation time.
2)  At the request of Charlotte County Utilities the interconnect was opened to keep their system pressurized during a leak they had on a 16” main. Approximately 4M gallons were supplied.
3)  At the Lime Plant a variable drive was installed on the pumps resulting in a significant savings of electricity and it now maintains constant pressure.
4)  A 24” valve will be installed to loop the water storage tanks. Moving the water from tank to tank improves the quality.

b)  TECHNICAL/OPERATIONS SUPPORT MANAGER - Jarl ‘Jay’ D. Linden, P.E. Mr. Linden reviewed his written report with updates.
1)  Reclaimed Water Aquifer Storage Recovery – mechanical problems with the well pump are being addressed.      
2)  ASR Supplemental Reclaimed Water Source – continuing drawdown of the reuse pond and sending it to Lemon Bay Golf Course.   
3)  Annual Hydrobiological Monitoring Report – a letter mod was received from
SWFWMD; Post Buckley reviewed it and made a modification on the per capita usage.       
4)  Sarasota County Water Interconnect- the County will award the project July 26th with a start date of September.
5)  V9-A Vacuum Sewer and Watermain Replacement Project – the Sarasota County permit application was sent to the County June 9th.                                          
6) WRF Odor Control – the DEP minor permit modification was done in- house and submitted June 9th.
7)  Manasota Beach Park Improvement Project – the agreement has been signed and the meter will be installed after impact fees are paid.
8) SWFWMD Changes - Executive Director Dave Moore has resigned but intends to stay on until a replacement is found, also the Basin Boards have been eliminated.
9)  Mr. Linden read a letter from The Conservation Foundation of the Gulf Coast asking the District to consider selling two environmentally sensitive properties (201 Selma Avenue and 30 acres located at the end of Medical Arts Boulevard)  The Willing Owner Statement will be signed for the 30 acres only. There will be no commitment to sell and the item will be presented to the Board when more information is available.

         c)  FINANCE DIRECTOR – Sonia Zoeller
1) Investment Report – as of May 31, 2011 there is $13.4M in cash and investments. The investment accounts are averaging 2.77% in returns. The FRS annual
payment of $278,000 has been made, with two payments remaining.
2)  Payroll Software – is being set up with an anticipated completion date of October.         
3)  FY12 Budget – is still being worked on for August discussion.

Mr. Ray concluded his report with an update on the odor control issue at the WRF. When the consent order is received, we will proceed.

9.      ATTORNEY’S REPORT – Robert H. Berntsson - None

10.    OLD BUSINESS – Mr. Meals reported that the Water Summit was interesting, with the principal emphasis on regionalized interconnection, whereas a good idea in emergency situations, it is probably not something EWD would want to consider.

11.    PUBLIC COMMENT – Ms. Cynthia Glenn - 140 Clear Lake Drive (941-474-8298) Ms. Glenn expressed her frustration with the inconsistent supply of reclaimed water to her community. Mr. Ray explained the mechanical problems at the WRF and the effect low flow and high demand has on supply, suggesting that potable water could be used as an alternative to reclaimed water.

12.    NEW BUSINESS - None

13.    BOARD MEMBER COMMENTS –
1)  Ms. Crampton conveyed the need to stay focused on conservation.
2)  Ms. Wright stated that the Dropsaver Poster Contest presentation at Englewood Elementary went well. 

14.    ADJOURN @ 9:28 A.M.

 

______________________

/tlh