March 18, 2010 Minutes

MINUTES
REGULAR MEETING
ENGLEWOOD WATER DISTRICT BOARD OF SUPERVISORS
MARCH 18, 2010 – 8:30 A.M.

Board of Supervisors:
Steve Samuels, Chair
Paul Manke, Vice-Chair
Sydney Crampton
Phyllis Wright
Taylor Meals (absent)

Staff:
Michael J. Ray – Administrator
Robert Benedict – Acting District Counsel
Maureen A. Cronk – Secretary to the Board

1.   The meeting began with the Pledge of Allegiance and a roll call to establish a quorum.

2.   ANNOUNCEMENTS – None

3.   PUBLIC INPUT- None

4.  CONSENT SECTION- Chair Samuels asked for comments and/or corrections to the Consent Section. Hearing none,

 Mr. Manke moved, “to accept the consent section as presented” Seconded by Ms. Wright

      a.   Minutes of the Regular Meeting March 4, 2010        10-03-18 CS A
      b.   Attorney’s Invoice dated March 2, 2010                 10-03-18 CS B    

5.   ACTION ITEM
      a.   Water Conservation Month Proclamation – Mr. Ray introduced the item. AWWA asks all utilities to participate in this every year.

Mr. Manke moved, “to declare April as Water Conservation Month in the Englewood Water District” Seconded by Ms. Wright 

Unanimous         10-03-18 A     
                                                                                                     
      b.   CIP Budget Adjustment- Mr. Ray introduced the item. Since the V9 sewer project is not proceeding at this time, the money in the FY10 CIP budget should be available for other projects. Adding $200,000 to the Meter Replacement budget will expand on the meter replacement program again.

Mr. Manke moved, “to unencumber $1.9M from the FY 10 CIP Budget, and add $200,000 for Meter Replacement Account #500519-531-101 in the FY 10 Meter Replacement Budget” Seconded by Ms. Wright

Unanimous          10-03-18 B                                                                                          

     c.   WRF Headworks Cleaning- Mr. Ray introduced the item. The Headworks have not been cleaned in 7 years. Bids were received for just under $100,000, plus hauling. SOS Septic Tank System proposed doing the job at a flat hourly rate. Our calculations were under $25,000; however we are going to surpass that. This exceeds my authority.   

Ms. Wright moved, “to increase the Administrator’s line-item authorization for this     project only to a maximum amount of $50,000” Seconded by Mr. Manke

Unanimous            10-03-18 C

6.   DISCUSSION ITEM
      a.  Organizational Chart- Mr. Ray introduced the item, explaining the 3 positions that will remain open and unfunded. Customer Service Field Representative, Collections   Workman II and Operations Manager. Roger Quick, Water Chief Operator and Phil Wagoner Wastewater Chief Operator will be taking on additional responsibilities to cover the Operations Manager open/unfunded position. Jay Linden, Technical Support Manager will become Technical/Operations Support Manager also taking on additional responsibilities. By not funding the above 3 positions, the District will save $100,000 this year and $255,000 next year. These positions may be filled when the economy recovers. The new Organizational chart will be submitted with the budget in October. Mr. Samuels commented on the significant savings for the District and the opportunity for employee advancement and cross training being positive steps.       

7.   ADMINISTRATOR’S REPORT – Michael J. Ray
      a.  WATER OPERATIONS – Roger Quick
            i)      Due to scheduling conflicts the MIT was cancelled and rescheduled for April 5th.              
            ii)      EWD will be participating in the Region 10 best drinking water contest tomorrow at the SWFWMD office in Sarasota.
            iii)     Filter #3 is still out to bid.
            iv)    We are still gathering documentation for the elevated tank.
               
      b.  WASTEWATER OPERATIONS – Phil Wagoner
            i)             Big rain event was handled well. Collections had no alarms.  
            ii)         The City of Naples toured the WRF and ASR well.
            iii)           Lemon Bay Watershed Workshop toured the WRF Saturday. Good press on both tours.

      c.   JARL ‘JAY’ D. LINDEN, TECHNICAL SUPPORT MANAGER (absent)
               
       d.   SONIA ZOELLER, FINANCE DIRECTOR
              i) Ms. Zoeller distributed the draft financial statement, highlighting the Audit Management Discussion and Analysis report and the 2 Auditor comments.

Mr. Ray continued, a request was received from a customer on Manasota Beach Road asking to connect to the existing force main due to a failing septic tank system. We can accommodate him. A letter was sent with the details of connection, we are awaiting a response.  

8.   ATTORNEY’S REPORT – Robert Benedict – None

9.   OLD BUSINESS – None

10.  PUBLIC COMMENT – Donald H. Campbell 1719 Shell Drive (941-475-7403) Mr. Campbell asked if it is possible to expand the sewer to the residents of Shell Drive, explaining the problems heavy rain causes for the septic system. There are 5 homes on this dirt, Dead End Street.  Mr. Ray stated it may be possible, but engineering would need to be consulted to see if it is feasible. A study will be done; ultimately it would be a Board decision. Assessment and financing options were also discussed.   

11. NEW BUSINESS – Mr. Samuels distributed the questions provided to him asking the Board if they had anything to add for the BOAC meeting he is attending. After discussion, nothing was added.   

12.  BOARD MEMBER COMMENTS – Mr. Samuels commented he is looking forward to working with staff in their new positions.

13.  ADJOURN @ 9:35 a.m.

 

 

_____________________
Paul F. Manke, Vice-Chair
/tlh